Diversity and Inclusion Committee Charter

CAMWS Diversity and Inclusion Committee

Charter

 

This document sets forth the duties and responsibilities and governs the operations of the Diversity and Inclusion Committee (the “Committee”) of the Classical Association of the Middle West and South (the “Association”).

 

Values Statement: The Association honors human diversity and acknowledges the extraordinary range of backgrounds, cultures, perspectives, work styles, education, professional rank, skills, and experiences that are integral to the advancement of Classical Studies in today’s world.

 

I. Purpose

The Committee’s purpose is to promote diversity and inclusion in the Association and, more broadly, in Classical Studies and related academic fields.  As the Association strengthens and builds its programs, committees, and staff, it aspires to foster an inclusive culture welcoming of visible and invisible differences, including but not limited to age, ethnicity, gender, gender identity, language differences, nationality, parental status, physical, mental, and developmental abilities, race, sexual orientation, skin color, socio-economic status, religious beliefs and human styles.

 

II. Membership

Composition: The Committee shall normally consist of at least five members appointed in accordance with the Association’s constitution.  Each member shall serve for a term of three years, which may be renewed for an additional term.  The composition, as of all committees, should be reviewed annually in order to bring on new expertise and perspectives. In the interest of insuring broad participation, membership on the committee is to reflect, as much as possible, the broad college/university and K-12 membership of the organization as a whole, including tenured, tenure-track, non-tenure track, adjunct college and university faculty, both public and private/parochial school K-12 teachers as well as those who for personal reasons will be unable to attend physical meetings.

 

Chair: The Chair of the Committee shall be appointed in accordance with the Association’s constitution and shall normally serve for a term of three years, which may extend the Chair’s regular term of service on the Committee beyond the two-term norm.  There is an expectation that the Chair will have prior experience on the Committee or other offices of the Association and will serve for one year as Chair-Elect before assuming the chair.  The Chair shall convene meetings, set agendas, and communicate the Committee’s findings to the Executive Committee and other relevant officers and committees of the Association.

 

III. Meetings

Much of the business of the committee can be conducted by telephone conference calls or email on a schedule determined by the members of the Committee, but the committee shall meet at least one per year, at the Annual Meeting of the Association. A majority of members will suffice as a quorum for taking action on the agenda.  The Committee may invite non-committee-members from the Association to participate in meetings for informational purposes on a non-voting basis.

 

IV. Duties and Responsibilities

OversightThe Committee will regularly review and evaluate the Association’s commitment to diversity and inclusion and recommend to the Executive Committee any desirable changes in policies, practices, or organizational structure. In addition to examining data from the Association’s annual reports, the Committee may, in consultation with the Secretary-Treasurer and the Executive Committee, conduct its own surveys of the membership.

 

Promotion: The Committee will develop short- and long-term strategies to help the Association maintain its commitment to, and increase its support of, diversity and inclusion. In accordance with these strategies, the Committee may undertake initiatives throughout the year, including sponsorship of events such as panels, roundtables, and receptions during the Association’s Annual Meeting.

 

Reports: Each year, in advance of the Association's Annual Meeting, the Committee shall prepare for the Executive Committee a report studying the state of diversity and inclusion in the Association and taking account of the Committee’s on-going strategic goals. This report may be accompanied by recommendations for actions to be undertaken by the Executive Committee or by other bodies within the organization. The President or Secretary-Treasurer may request that the Committee prepare such a report more frequently than once a year, as the situation warrants. The Committee shall also present a formal report to the membership at the annual Business Meeting.

 

V.  Amendment

This Charter can be amended only with the approval of the Executive Committee.

 

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This charter was approved by the CAMWS Executive Committee on October 23, 2019.