Classical Association of the Middle West and South

Development Committee Charter

This document sets forth the duties and responsibilities and governs the operations of the Development Committee (the “Committee”) of the Classical Association of the Middle West and South (the “Association”).

I. Purpose

The Committee’s purpose is to develop both long-term and short-term strategies for the Association, with an emphasis fundraising from individuals and institutions. The committee’s principal role is to lead the search for gifts, endowments and other sources of extramural funding for the organization outside its regular revenue streams (e.g. membership dues, journal subscription fees and conference registration fees). The Committee may also offer advice to the Executive Committee on new initiatives that might advance the Association’s mission and goals. The Committee reports its findings and conclusions to the President, the Secretary-Treasurer, the Executive Committee and, where relevant, other bodies within the organization.

II. Membership

Composition: The Committee shall consist of five regular members appointed in accordance with the Association’s constitution.  Each regular member shall serve for a term of three years, which may be renewed for an additional term. In addition the Secretary-Treasurer and the President shall serve as members of the Committee ex officio.  There is an expectation that members of the Committee will be experienced members of the Association, with a broad understanding of the profession and an interest in the longterm financial health of the Association.  When appropriate, an outside development expert may be asked to join the Committee as a non-voting member.  Composition of the Development Committee, as of all committees, should be reviewed annually in order to bring on new expertise and perspectives.

Chair: The Chair of the Committee shall be appointed in accordance with the Association’s constitution, and shall normally serve for a term of three years, which may extend the Chair’s regular term of service on the Committee beyond the two-term norm.  There is an expectation that the Chair will have prior experience on the Committee or other offices of the Association, and will serve for one year as Chair-Elect before assuming the chair.  The Chair shall convene meetings, set agendas and communicate the Committee’s findings to the Executive Committee and other relevant officers and committees of the Association.

III. Meetings

Meetings shall be held at least twice per year, utilizing electronic media as necessary, or more frequently as dictated by the urgency of the issues at hand, on a schedule determined by the members of the Committee.  One of these meetings shall be a physical meeting at the Annual Meeting of the Association.  Members may be permitted to attend that meeting by means of electronic media, if necessary.  A majority of members will suffice as a quorum for taking action on the agenda.  The Committee may invite non-committee-members from the Association to participate in meetings for informational purposes on a non-voting basis.

IV. Duties and Responsibilities

Annual Fundraising: Before the start of the new fiscal year, the Committee will review and recommend to the Executive Committee for approval a program for an annual appeal to the membership for contributions to the Association’s endowed fund. 

Long-term Fundraising: Upon request from the Executive Committee, and in consultation with the President, the Secretary-Treasurer and other relevant committees, the Development Committee will develop strategies to meet the organization’s long-term fundraising goals.  The primary responsibility for implementing any long-term fundraising campaign will reside with the Committee.

Reports: Each year in advance of the Association’s Annual Meeting the Committee will provide the Executive Committee with a report on the Association’s fundraising activities during the year, including, but not limited to, regular annual giving and any long-term or capital campaigns. The Committee shall respond to requests from the President or the Secretary-Treasurer for such reports at more frequent intervals, as the situation warrants.

VI. Amendment

This Charter shall not be amended except upon approval by the Executive Committee.

Adopted by the Executive Committee on June 13, 2013.