Exhibiting at CAMWS

The Classical Assn. of the Middle West and South will hold its 116th  meeting  March 25-28, 2020, in Birmingham, Alabama at the Hyatt Regency Birmingham -- The Wynfrey Hotel at the invitation of Samford University.  All sessions, including the book exhibits, will be held at the Hyatt Regency Birmingham -- The Wynfrey Hotel except those on Friday afternoon, which will take place on the campus of the Samford University. No book exhibits will be at the University.

If you wonder where CAMWS meeting will be held in future years, go here: Future Sites of the Annual Meeting.

If you wish to have a display at this meeting, please fill out an exhibitor reservation form on-line at https://camws.org/membership/exhibitor.php. Payment for any fees may be made via PayPal. You may also remit a check, accompanied by a copy of your on-line reservation, to the CAMWS office. Exhibit space for reservations made after Friday, February 15, 2020 cannot be guaranteed. 

There will be a $60 fee to cover the set-up, use, and tear-down of a table for the duration of the conference; each exhibitor may request up to five tables (= $300). Hotel provides a 3’x8’ exhibitor table with 2 chairs and electrical service (Extension cord with power strip). 

The fee for one table (attended or unattended) will be waived for any non-profit Classics organization but anyone attending such a table is expected to use this Meeting Registration Form to register as a regular member. While we cannot guarantee that there will be enough space for all the tables requested, we will do our best to accommodate. As soon as we know how many exhibitors plan to come, we will decide on the most efficient way to arrange the tables and will confirm the number with you.

If you cannot send a representative but would still like to exhibit at the meeting, CAMWS would be glad to set up and take down the display for you. For more information, please contact Tom Sienkewicz at camws@camws.org.

You might also consider placing an ad in our program, especially if you are unable to exhibit at the meeting.

Each commercial exhibitor will receive one complimentary registration for the meeting. Please note that this exhibitor registration does not include a ticket to the Friday evening banquet, which can be purchased on the exhibitor reservation form. Registration for additional exhibitors is $80.00 each with banquet optional. The cost of additional registration plus a banquet ticket is $160.

Additional Exhibiting Needs:
An additional 110v line, if needed, would be $25.00 per line. 

If an exhibitor needs 220v line, the charge is $250 (one time fee).  Will need to know what “phase” of power would be needed.
The Hotel provides complimentary wireless internet in all sleeping rooms, but wifi in the exhibit room must be arranged in advance with the hotel  
Additional AV equipment can be arranged thru Presentation Services Audio Visual (PSAV), which has offices on property.  

Shipping Information:

Materials should be shipped to:

Hyatt Regency Birmingham The Wynfrey Hotel
Attn.:Andrea Moultrie (for CAMWS meeting)
1000 Galleria Cir,
Birmingham, AL 35244

 

Please have all packages labelled with the conference name.  The hotel also asks that if there are multiple boxes/packages, that they should be numbered (i.e. 1 of 4, 2 of 4, etc.).  Please include any special handling instructions on the shipping label/manifest.

All received packages will be held in a storage area until the exhibitors request delivery.

 

For shipping items out, the exhibitor/company are responsible for making all arrangements with the shipping company, including shipping labels and calls to arrange pickup.  The hotel staff would be happy to take all properly packaged and labelled items to the designated pick-up area at the conclusion of the event.