History Committee Charter

 

Classical Association of the Middle West and South

History Committee Charter

 

This document sets forth the duties and responsibilities and governs the operations of the History Committee (the “Committee”) of the Classical Association of the Middle West and South (the “Association”).

  1. Purpose

The Committee is responsible for coordinating all activities related to preserving the historical records of the Association and to making them accessible to scholars as well as the general public. The Committee organizes and maintains all archival records of the Association and produces presentations or reports relevant to its history, including periodic supplements to the published history of the Association. The Committee also oversees the CAMWSCorps project, consisting of oral interviews of CAMWS members. The Committee may also sponsor occasional exhibits of memorabilia.

  1. Membership

Composition: The Committee shall consist of three regular members appointed in accordance with the Association’s constitution and serving staggered three-year terms. Each term may be renewed for an additional term.  Regular members of the Committee shall have demonstrated interest in the projects of the Committee and be willing to assume whole or partial responsibility for at least one of the Committee’s projects listed above (“Purpose”).  The Secretary-Treasurer shall be a member of the Committee ex officio.

 

Chair: The Chair of the Committee shall be the Association’s Historian, appointed to a three-year term in accordance with the Association’s constitution. The Chair shall convene meetings, set agendas, and report on the Committee’s activities to the Executive Committee and other relevant officers and committees of the Association.

 

  1. Meetings

Meetings shall be held at least once per year at the Annual Meeting of the Association. Members may be permitted to attend that meeting by means of electronic media, if necessary. A majority of members shall suffice as a quorum for taking action on the agenda.  The Committee may invite non-Committee members from the Association to participate in meetings for informational purposes on a non-voting basis.

 

  1. Duties and Responsibilities
  1. To organize and maintain the archives of the Association, both those preserved on paper and those preserved in digital formats.

2.   To create and maintain an accurate and yearly record of Association members who have died.

3.   To compile and publish periodically (e.g., every ten years) an historical record of the Association covering events, persons, and issues not already described in previous histories and supplements to histories of the Association and to sponsor exhibits of memorabilia.

         V.      Amendment

This Charter shall not be amended except upon approval by the Executive Committee.

 

Adopted by the Executive Committee on ­­­­­­­­­­­­­­­­May 30, 2014.
Revised April 11, 2018.