Classical Association of the Middle West and South

Nominating Committee Charter

This document sets forth the duties and responsibilities and governs the operations of the Nominating Committee (the “Committee”) of the Classical Association of the Middle West and South (the “Association”).

I. Purpose

The Committee’s purpose is to propose nominees for the positions of President-Elect and Member-At-Large of the Executive Committee to stand for election at the Business Meeting of the Association at its regular Annual Meeting.  The Committee reports its recommendations to the President, the Secretary-Treasurer, and the Executive Committee by January 31 of each year.  In addition, the Committee is charged with forwarding to the President-Elect by April 1 of each year nominations for committee vacancies to be filled by appointment.

II. Membership

Composition: The Committee shall consist of six regular members appointed in accordance with the Association’s constitution.  Each regular member shall serve for a term of three years. In addition, the immediate Past-President shall serve as a member of the Committee ex officio and shall chair the Committee for a term of one year.  The Chair shall convene meetings, set agendas and communicate the Committee’s findings to the Executive Committee and other relevant officers and committees of the Association.

The Secretary-Treasurer shall serve as a non-voting member of the Committee ex officio to advise the members about the eligibility of potential candidates and to provide any other relevant information.

III. Meetings

Meetings shall be held as often as its business requires, utilizing electronic media for communication.   Decisions of the Committee shall be made by a majority vote of the members. A majority of members will suffice as a quorum for taking action on the agenda.

IV. Duties and Responsibilities

Solicitation of Nominations for Elected Offices: In September of each year, the Committee shall issue a call for nominations, including self-nominations, to the membership of the Association for the positions of President-Elect and Member-At-Large of the Executive Committee.   The deadline for submitting nominations will be November 15 of that year.  Members submitting nominations are responsible for ascertaining that the nominee would be willing to serve if selected.  The Committee’s final decision on nominees for vacancies will be made by a majority vote by the following January 31 on a motion proposed by the Chair of the Committee.

Solicitation of Nominations for Appointed Committee Memberships: In January of each year, the Committee shall issue a call for nominations, including self-nominations, to the membership of the Association for vacant positions on the Association’s appointed committees.  The deadline for submitting nominations will be March 15 of that year. Members submitting nominations are responsible for ascertaining that the nominee is willing to serve.  The Committee will forward to the President-Elect an annotated  list of any nominations received for each committee by the following April 1, as well as any nominations the Committee itself may propose.

VI. Amendment

This Charter shall not be amended except upon approval by the Executive Committee.

Adopted by the Executive Committee on February 10, 2014.