Classical Association of the Middle West and South
Subcommittee on the Manson A. Stewart Scholarships
This document sets forth the duties and responsibilities and governs the operations of the Subcommittee on the Manson A. Stewart Scholarships (the “Subcommittee”) of the Classical Association of the Middle West and South (the “Association”).
The Subcommittee’s purpose is to establish and maintain guidelines for nominations for
the CAMWS Manson A. Stewart Scholarships; to solicit nominations for the annual competition; and to evaluate submissions and determine the winner(s).
II. Membership and Meetings
Composition: The Subcommittee shall consist of five or six regular members appointed in accordance with the Association’s constitution. Each member shall serve for a term of three years. No member of the Subcommittee shall serve more than two terms consecutively.
Chair: The Chair of the Subcommittee shall be appointed in accordance with the Association’s constitution, and shall serve for a term of three years, which cannot be renewed. Subcommittee members shall be eligible for appointment, provided that they do not exceed two terms consecutively.
Meetings: The business of the Subcommittee shall normally be conducted over electronic media.
III. Duties and Responsibilities
Guidelines: The Subcommittee shall be responsible for establishing guidelines governing the submission of nominations for the Awards. These guidelines shall be consistent with the following provisions:
• The nominators of a Manson A. Stewart Scholarship shall be members of the Association in good standing in the year of application.
• Applications shall be sent to the Chair of the Subcommittee prior to the deadline published on the Association website.
• Complete applications shall consist of at least an application form, an essay, a university transcript, and letter(s) of recommendation.
• The recommenders shall affirm the applicant’s eligibility for the scholarship and speak of the applicant’s scholarly ability. The applicant and/or recommender shall indicate plans after graduation.
Solicitation: The Subcommittee shall be responsible for publishing its guidelines on the
Association website or wherever else it deems appropriate for the purpose of soliciting nominations for the annual competition. The guidelines shall be published three months in advance of the date of submission.
Judging: The Subcommittee shall act as sole judge in determining the winners of the Manson A. Stewart Scholarship. The Subcommittee shall establish the criteria to rank the applicants. The Subcommittee shall review and agree upon the criteria annually before the date of submission. The Subcommittee shall endeavor to determine the rankings of the applicants by consensus. If there is no consensus, the Subcommittee shall decide by a simple majority vote.
Reports: The Chair of the Subcommittee shall be responsible for reporting the outcome of the annual competition to the Executive Committee and the Secretary Treasurer at least six weeks prior to the Association’s annual meeting. The scholarships shall be presented by the Chair of the Subcommittee or another member delegated by the Chair at the Association’s annual meeting.
This Charter shall not be amended except upon approval by the Executive Committee.
Adopted by the Executive Committee on July 11, 2014.
On Sept. 14, 2014, the Executive Committee voted to change the Manson A. Stewart Scholarship to an Award.
On October 20, 2015 the Executive Committee voted to add to the responsibilities of this committee awarding Faculty-Student Collaborative Research Grants.
On June 30, 2018 the Executive Committee voted to change the name of the Sub-committee to the CAMWS Undergraduate Awards Committee.