Information for Exhibitors at CAMWS 2017

The Classical Association of the Middle West and South (CAMWS) will hold its 113th Annual Meeting in Kitchener, Ontario, beginning on the evening of Wednesday, April 5, 2017, and ending on the afternoon of Saturday, April 8, 2017, at the invitation of the University of Waterloo. All sessions, including the book exhibits, will be held at the Holiday Inn Kitchener Waterloo Hotel and Conference Center except those on Friday afternoon, which will take place on the campus of the University of Waterloo. 

If you wish to have a display at this meeting, please fill out an exhibitor reservation form on-line at Payment for any fees may be made via PayPal. You may also remit a check, accompanied by a copy of your on-line reservation, to the CAMWS office. Exhibit space for reservations made after Wednesday, February 15, 2017 cannot be guaranteed. 

There will be a $60 fee to cover the set-up, use, and tear-down of a table for the duration of the conference; each exhibitor may request up to five tables (= $300). All exhibit tables are 6 ft. in length. The fee for one table (attended or unattended) will be waived for any non-profit Classics organization but anyone attending such a table is expected to use this Meeting Registration Form to register as a regular member. While we cannot guarantee that there will be enough space for all the tables requested, we will do our best to accommodate. As soon as we know how many exhibitors plan to come, we will decide on the most efficient way to arrange the tables and will confirm the number with you.

If you cannot send a representative but would still like to exhibit at the meeting, CAMWS would be glad to set up and take down the display for you. For more information, please contact Tom Sienkewicz at

Each commercial exhibitor will receive one complimentary registration for the meeting. Please note that this exhibitor registration does not include a ticket to the Friday evening banquet, which can be purchased on the exhibitor reservation form. Registration for additional exhibitors is $80.00 each with banquet optional. The cost of registration plus a banquet ticket is $150.

Shipping and Receiving:
Packages should be sent to
c/o John Trevor
Holiday Inn Kitchener-Waterloo
30 Fairway Road South
Kitchener, ON N2A 2N2

It here are any questions or concerns about packages mailed to this address, please contact John Trevor directly:

For information about placing an ad in the 2017 Meeting Program, please see Do You Want to Place an Ad in the Program?

The Conference Hotel will be the Holiday Inn Kitchener Waterloo Hotel and Conference Center. Conference Room Rate is $119.99 (Canadian) for 1 King Bed OR 2 Double Beds Per room, per night, based upon double occupancy plus applicable taxes. Complimentary hotel buffet breakfast for one person per room mper day. Additional breakfasts are $5.00 (Canadian) plus taxes. To make a reservation see this pdf or use this url. You can also call the hotel directly at (519) 893-1211 and ask to make an “in house reservation” under the group code CAM.To ensure room type selection & availability, please book by March 25, 2017.

We look forward to seeing you in Kitchener.