CAMWS Manual

CAMWS Manual of Job Descriptions

All terms of office coincide with the CAMWS fiscal year (July 1st -- June 30th).
The following positions are for one year: President-Elect, President, Past President and cannot be renewed for the succeeding year. 
The following positions are for five years (renewable for an additional five years): Editor of The Classical Journal, Editor of Teaching Classical Languages, and the Secretary-Treasurer.
The following positions have variable terms: Delegate to FIEC, Historian, Orator, Photographer. 
All other positions are for three years (renewable for an additional three years). 

At-large Member of the Executive Committee
Bolchazy Pedagogy Book Prize Subcommittee Chair
Book Review Editor for The Classical Journal
CAMWS College Greek Exam Subcommittee Chair
CAMWS Delegate to the Federation of the Societies of Classical Studies (FIEC)
CAMWS Liaison to GSIC Committee
Committee for the Promotion of Latin and Greek (CPLG) Chair
Editor of Teaching Classical Languages
Editor of The Classical Journal
Excavation and Field School Awards Subcommittee Chair
Fauci Award in STEM and Classics Subcommittee Chair
Finance Committee Chair
First Book Prize Subcommittee Chair
Forum Editor for The Classical Journal
GSIC Committee Chair
History Committee Chair (Historian)
Immediate Past President
Merit Committee Chair (Orator)
Newsletter Editor
Nominating Committee Chair
Orator
Photographer
Podcaster
Program Committee Chair
President
President-Elect
Regional Vice President
Resolutions Committee Chair
School Awards Subcommittee Chair
Secretary-Treasurer
Semple Grant Benario Travel Award  Subcommittee Chair
Social Media Director
State/Provincial Vice President
Steering Committee Chair
Stewart Teacher Training and Travel Awards Subcommittee Chair
Subcommittee on Publications Chair
Teaching Awards Subcommittee Chair
Undergraduate Awards Subcommittee Chair
Web Manager

Committee Charters
CAMWS Constitution

 

 

At-Large Member Of The Executive Committee

The three At-large Members of the Executive Committee (EC) share the duties and responsibilities of other EC members, as outlined in the EC charter (https://camws.org/exec-com-charter). One At-large Member is chosen for a three-year term by the Nominating Committee every year. 

They are not responsible for chairing or representing any one of the many CAMWS committees. Since they speak and vote on behalf of no single committee, the at-large members best serve CAMWS by gaining some degree of familiarity with the wide range of CAMWS committees and activities. Most of the business of the Executive Committee is conducted on line and at-large members are expected to participate fully in electronic conversations about issues and to cast votes promptly. The members-at-large are also expected to attend the annual meeting. The EC traditionally meets on Wednesday evening prior to the meeting.

 

 

BOLCHAZY PEDAGOGY BOOK AWARD CHAIR

The Chair of the Subcommittee for the Bolchazy Pedagogy Book Award (Charter: https://camws.org/bolchazy-com-charter) oversees the evaluation of books nominated for this award. The eligibility requirements, deadlines, and criteria are found on the Bolchazy Pedagogy Book Award webpage (https://camws.org/awards/bolchazy_book.php). The Chair is appointed by the President, typically for a three year term which can be renewed once.

The chair is also an ex-officio member of the CAMWS Steering Committee on Awards and Scholarship (Charter: https://camws.org/steer-com-charter).

Schedule of Duties for the CAMWS Bolchazy Pedagogy Book Award Chair

Nominations are sent to the Chair, either by individuals or presses. Authors may self-nominate.
The Chair:

  1. Consults with the Secretary-Treasurer to check membership status of each nominee and confirms the eligibility of each nominated book;
  2. Corresponds promptly with nominators to confirm receipt of nominations and the eligibility status of nominees.
  3. Confirms the preferred mailing address of each committee member for receipt of the nominated books.

Sept. 1:
Nominations for the award close.
The Chair:

  1. Instructs nominees to have the publisher send one copy of the nominated book to each committee member, preferably by Sept. 1. Pdf versions are acceptable as temporary substitutes until a hard copy arrives. Two copies of each nominated book should also be sent to the CAMWS office.
  2. Monitors the books received (publishers have been known to bypass the eligibility review by sending books to the chair before they are asked to do so).

Second week of September
Contact with committee to begin the process.
The Chair:

  1. Sends a list of the eligible nominated books to committee members, together with criteria for ranking; sets a deadline in mid-January for numerical rankings plus a paragraph detailing strengths and weaknesses of the books. Numerical rankings are based on the number of nominations.  (For example, in one year there were six nominations so that books were ranked from 1 to 6.)
  2. Sends the eligible nominated books to the committee members.

Mid-January:
Members submit rankings and paragraphs for all books.
The Chair:

  1. Calculates the rankings,compiles a document with all the scores and shares this document with committee members
  2. Moderates an email discussion of the nominated books (sometimes there is consensus, sometimes not, as to which are the top-ranked)

Last week of January
Members select the award recipient.
The Chair:

  1. Moderates a discussion about which book(s) should receive the award (the committee has occasionally awarded two prizes).
  2. Writes to the Secretary-Treasurer about f the decision
  3. Contacts the winner(s) to inform them about the award and request their presence at the annual meeting to receive the award (The Secretary-Treasurer also contacts the winner(s) and also writes to the publisher(s) and department chairs to encourage them to acknowledge the award on their website and/or with an ad in the CAMWS meeting program or sponsoring a break at the meeting).
  4. Writes a committee report summarizing the process and the reasons why the winner was selected;Writes a press release
  5. Consults with the committee on any recommended changes to the Bolchazy Book Award criteria, policies and procedures
  6. Transmits any recommendations and a rationale to the Chair of the Steering Committee on Awards and Scholarship
  7. Reviews for accuracy the finalized website language about the Bolchazy Award for the following year.

February 15:
The Chair

  1. Transmits the final report to the Secretary-Treasurer and the Chair of the Steering Committee on Awards and Scholarship.
  2. Contacts those nominees who did not receive the award to thank them for their submissions and to inform them of the outcome.

Annual Meeting:
The Chair

  1. Attends lunch (typically midday Thursday) with members of the Sub-Committee to review the year's work and make recommendatiions for the future
  2. Attends a meeting of the Steering Committee
  3. Attends the Business Meeting on Saturday morning and announces the winner(s) or delegates another member of the Sub-Committe to do so

 

 

CJ BOOK REVIEW EDITOR

The CJ Book Review Editor is appointed by the editor of The Classical Journal and works closely with the editor to obtain and publish reviews of new publications on the Classical world. In this capacity, the Book Review Editor:

  1. Receives and processes books (ca 300 books a year; about 10-15 per month sent to reviewers)
  2. Receives, edits, and reformats reviews in consultation with reviewers
  3. Prints Recent Books Received Online Monthly via Constant Contract
  4. Publishes CJ Online Reviews (10-12 reviews a month) via Constant Contract
  5. Reformats and posts reviews in the CJ OnLine Book Review Archives

 

 

CHAIR OF THE SUBCOMMITTEE ON THE CAMWS COLLEGE GREEK EXAM

The Chair of the Subcommittee on the CAMWS College Greek Exam (the “Subcommittee”) oversees the organization and administration of the CAMWS College Greek Exam (the “Exam”).  More information regarding the Exam may be found on the CAMWS web page.  The Chair is appointed by the President, typically for a three-year term which may not be renewed.

The Chair is also an ex-officio member of the CAMWS Steering Committee on Awards and Scholarship (the “Steering Committee”).

Duties for the CAMWS College Greek Exam Subcommittee Chair

  • Correspond promptly with those submitting email inquiries about the award
  • Correspond promptly with the Chair of the Steering Committee on Awards and Scholarships
  • Correspond promptly with the Secretary-Treasurer and co-ordinate as unexpected items arise through the year.

Schedule of Duties for the CAMWS College Greek Exam Subcommittee Chair

 August / September

The Chair

  • Welcomes any new members to the Subcommittee
  • In consultation with the Subcommittee assigns/renews responsibilities
  • Updates the information on the web page for the Fall Exam date, the Exam syllabus, and the previous academic year’s exam
  • Verifies with current donors their willingness to continue to donate the prizes
  • Sends the Secretary-Treasurer a request to send an e-mail blast to previous Fall Exam participants encouraging them to register for this academic year’s Exam

 

Middle of October

The Chair

  • Sends the Secretary-Treasurer a digital copy of the Fall Exam to be sent out to participating institutions

 

Beginning of January

The Chair

  • Updates the information on the web page for the Spring Exam date
  • Sends the Secretary-Treasurer a request to send an e-mail blast to previous Spring Exam participants encouraging them to register for this academic year’s Exam

 

End of February

The Chair

  • Sends the Secretary-Treasurer a digital copy of the Spring Exam to be sent out to participating institutions

 

At Annual CAMWS Meeting

The Chair

  • Presents a report on the activities of the Subcommittee to the membership at the Annual Meeting. If the chair is unable to attend, a proxy should be identified.

 

Middle of April

The Chair

  • Sends out e-mails to individual institutions notifying them of their students’ results and any prizes won
  • Sends to the distributor of the Exam’s prizes the list of the winners and the prizes they have won
  • Reports to the chair of the Steering Committee on the successful administration of the Exam for the academic year

Approved by the CAMWS Executive Committee on January 13, 2020

 

 

DELEGATE TO THE FÉDÉRATION INTERNATIONALE DES ASSOCIATIONS D'ÉTUDES CLASSIQUES (FIÉC)

The Delegate to the Fédération Internationale des Associations d'Études Classiques (FIÉC) has the following duties:

  1. To secure funding from his or her own institution to travel to and from the bi-annual FIEC conference. Conference fees (hotel, conference registration) can be covered by CAMWS.
  2. To maintain stability of representation, to make a commitment to attend the conference for at least a three-conference cycle (six years).  If for some reason he or she cannot attend one of those conferences, after conferring with the president and Secretary-Treasurer, to find a suitable replacement.
  3. To vote at the conference responsibly, and to attend all relevant sessions at the conference.
  4. To network for CAMWS aggressively at the conference.
  5. To prepare a detailed report for the Secretary-Treasurer and the President.

 

 

CAMWS LIAISON TO THE GRADUATE STUDENT ISSUES COMMITTEE

The CAMWS liaison to the Graduate Student Issues Committee serves as the official CAMWS representation to and advisor of the Graduate Student Issues Committee (https://camws.org/gsic/index.php). This committee is an affiliate of CAMWS. Ideally this individual is someone who served as a graduate student on GSIC and can provide advice and counsel to the graduate students. The faculty liaison to the Graduate Student Issues Committee (GSIC) serves mainly to answer the sorts of questions and provide the sorts of support that are more appropriate for a faculty member than for a graduate student.

 

Duties of the Liaison to the GSIC:

  • Serves at the request of the CAMWS President.
  • Meets with GSIC members at their request at the CAMWS annual meeting, communicating her/his availability to the members of the committee if necessary.
  • Attends GSIC-sponsored panels and workshops at the annual meeting
  • Should NOT act as an equal member of the committee for purposes of discussing and/or deciding committee matters; the work of the committee should be done autonomously by the graduate students on the committee, with liaison input provided only at the student members’ request, or if clarifying a fact would expedite progress on a matter.
  • Communicates between members of the committee and CAMWS officers and committee chairs

 

 

 

COMMITTEE FOR THE PROMOTION OF LATIN And Greek (CPLg) CHAIR

The Chair of Committee for the Promotion of Latin and Greek (Charter: https://camws.org/cpl-com-charter) is charged overseeing the activities of the committee which include: (1) encouraging and supporting all activities that promote the study of Classics, and of Latin and Greek in particular, in- and outside of the schools and (2) increasing awareness, at each educational level, of the Classics community by offering funding opportunities for promotional activities in the schools, help for Latin / Classics programs in crisis, and  an ongoing conversation (e.g., via CPLG panels and workshops at the annual meeting) about how the study of Latin can be promoted best in the field of education. The Chair is appointed by the President and serves a three-year term. A successive term is possible. It is advisable that the Chair serve no more than two consecutive terms to enable other individuals with new approaches and new ideas to chair the committee.

The CPLG Chair is an ex-officio voting member of the CAMWS Executive Committee (Charter: https://camws.org/exec-com-charter).  Most of the business of the Executive Committee is conducted on line and all members are expected to participate fully in electronic conversations about issues and to cast votes promptly. The Executive Committee also traditionally meets on the Wednesday preceding the annual meeting.

The Chair works closely with the President, the Secretary-Treasurer, the Chair of the Membership Committee and the Chair of the Steering Committee on Scholarships and Awards. 

DUTIES OF THE CPLG CHAIR

CONTACT AND SCHEDULING

The primary job of the Chair is to keep the machinery of CPL moving. The Chair sees that the Regional Vice-Presidents are in regular contact with their State/Provincial Vice-Presidents. This is most easily done through e-mail, letters and telephone calls. Two letters a year are usually adequate, but more may be necessary. At least once a year the Chair should write a letter of appreciation directly to the State/Provincial Vice-Presidents. A copy of this letter goes to the Secretary-Treasurer and to the President. The Chair will also distribute data and dromotional ideas to the Regional Vice-Presidents.

 

CPL WEB SITE

The CPLG Chair maintains a web site (https://camws.org/cpl/index.php) that contains forms for CPL grants, a spreadsheet of current CPLG grants, information about upcoming CPLG panels, various promotional materials, and a current list of CAMWS Vice-Presidents.

 

CPLG FUNDING

The Chair has direct responsibility for the CPLG budget and all funding requests are routed through the Chair to the Secretary-Treasurer. Each funding request will require the input of the state- and regional vice president before it is approved or refused by the Chair.

 

The funding procedure, which is also posted on the CPLG web page (https://camws.org/cpl/funding/procedure.html), is as follows:

  • Requests for CPLG funding are submitted to the CPLG Chair and to the Secretary-Treasurer
  • The Chair of the CPLG confirms with the CAMWS office that the grant applicant is a member of CAMWS and sends the request to the appropriate State/Provincial Vice-President.and Regional Vice-President for evaluation. If either believes that the request should be denied, justification is provided.
  • The Chair may consult with members of the CPLG Committee about a particular funding request, but is generaly able tomake the final decision after consultation with the vice presidents.
  • If approved by the Chair of the CPLG, the form is sent to the Secretary-Treasurer;s office, from which payment is processed. 
  • If not approved, the Chair of the CPLG informs the person submitting the original request that it has not be approved. The Chair may suggest possible ways to amend the request so that its acceptance might be granted when resubmitted.
  • The Chair will consult with the CPLG Committee about funding request policies and requirements. After consultation with the Secretary-Treasurer, the Committee may make recommendations in regard to changes in the CPLG budget or other related matters.

 

Funds expended or encumbered are recorded on a spreadsheet, by the Secretary-Treasurer.

 

CAMWS Travel Grant for High School Groups 

Twice a year the Chair works with the CPLG Committee to review applications for travel grants for high school groups.

 

PROMOTIONAL MATERIALS

The CPL Chair maintains  a variety of promotional materials on the CPL web site, including a Promotional Flyer about the CPLG, CPLG News, Previous Recipients of CPLG Funding, CPLG Award for Outstanding Promotional Activity in the Schools, Materials useful for Promoting Latin & Classics, Help for Programs in Crisis or Near Crisis, Annual CPLG Reports, Annual Regional Reports, a History of CPLG, a history of ​CPLG Outstanding Vice President Awards, ​Guidance for CAMWS Vice-Presidents (CAMWS handbook), ​CAMWS Travel Grant for High School Groups and a List of Promotional Flyers for CAMWS VPs

 

CPLG AWARD FOR OUTSTANDING PROMOTIONAL ACTIVITY IN THE SCHOOLS

In order to support high school programs and activities Committee for the Promotion of Latin and Greek (CPLG) annually recognizes with a certificate one high school and one college group that develops the most outstanding and effective activity for promoting Latin in CAMWS territory during each academic year (including the preceding summer). The winners of these two awards are announced every spring at the CAMWS annual meeting.

 

All outreach events funded by the CPLG in a given academic year are entered automatically in the competition of that year. Outreach events that were not funded by the CPLG can enter the competition as long as they are sponsored by a current CAMWS member and submitted together with a letter of application to the CPLG Chair (cpl@camws.org). The application letter must include the following: a 100-word summary of the project and a more detailed project description not to exceed 500 words in length. (Applications for CPLG grants may also serve as applications for this award.) Applicants are encouraged to attach supporting materials such as photographs, flyers, pertinent newspaper articles, etc. Previous recipients of this award are posted here: https://camws.org/cpl/awards/promtional.php.

 

PROGRAM ADVOCACY

With the help of the Regional and State/Provincial Vice-Presidents the Chair of CPLG keeps close track of the status of Latin programs in CAMWS territory. If new programs are being considered, the Chair can work with the appropriate Regional Vice-President and with the Vice- President of that state or province provide to provide invaluable advice and counsel, to make CPLG promotional materials available, and even to suggest funding sources such as CPLG grants. The Chair also generates letters of support for threatened programs from members of CAMWS at large.

 

ANNUAL REGIONAL REPORTS

The CPLG Chair is responsible for the compilation, printing, and distribution of the annual reports submitted by the Regional Vice-Presidents. These reports, together with the Chair's report, become part of the annual CPLG report. Previous regional reports are posted here: https://camws.org/regionalreports. 

 

COMMUNICATION

Since the Executive Committee does its business throughout the year via email, the CPLG Chair needs to be accessible for such electronic discussions throughout the year.

 

EXECUTIVE COMMITTEE MEETING

As a voting member or the CAMWS Executive Committee (Charter: https://camws.org/exec-com-charter), the CPL Chair is expected to attend the meeting of the Executive Committee. The Executive Committee meets on Wednesday evening at the CAMWS annual meeting. Here the Chair gives a report on the committee's activities, successes, and difficulties. A copy of the written report of the Chair is submitted to the Secretary-Treasurer. All Executive Committee members receive a copy.

 

JOINT MEETING OF THE REGIONAL AND STATE/PROVINCIAL VICE- PRESIDENTS

The CPL Chair attends the annual joint meeting of the Vice-Presidents on Thursday evening at the annual meeting. At this meeting the CPL Chair announces various CPL awards, including the 'CPL Awards for Promotional Activity in the Schools', the 'Outstanding State/Provincial Vice-President Award' and the 'Outstanding Regional Vice-President Award.' Recipients of these awards are posted here: https://camws.org/outstandingvps. 

 

ANNUAL BUSINESS MEETING

At the annual CAMWS business meeting the Chair gives a brief report of CPLG activities, and present the 'CPLG Awards for Promotional Activity in the Schools' as well as the Outstanding Regional and State/Provincial Vice-President Awards.

 

CPLG SESSION(S) AT THE ANNUAL MEETING

During summer, the Chair will begin to prepare for the CAMWS annual meeting, at which at least one session will be devoted entirely to CPLG. Traditionally, this session has been a panel of pedagogical papers. It is also during this session that comments from those in the audience are solicited about what issues the committee should address in the future. CPLG occasionally sponsors a workshop as well as a panel. The CPLG Chair will put together these sessions prior to the abstract submission deadline.

 

EXPENSES

Expenses for items such as postage related to the responsibilities of the CPLG Chair can be reimbursed through the CAMWS Secretary-Treasurer.

 

CURSUS ANNI FOR THE CPL CHAIR

 

AUGUST

  1. Submit a proposal for a CPL pedagogy panel and/or workshop  for the upcoming CAMWS meeting.
  2. Remind the outgoing CAMWS President to write letters to those State and Regional Vice-Presidents whose term of office has just been completed and/or who do not wish to continue their office.
  3. Remind all those to whom money has been given that CPL needs back from them reports and photographs of their activities.

OCTOBER

  1. Contact the Secretary Treasurer to check on arrangements for the annual meeting. Begin setting aside materials for the display table at the convention.

JANUARY

  1. Send request to the Regional Vice-Presidents.for annual reports by February 15th in order to insure that the CPLG report, made up of the Regional Reports plus the Chair's CPLG Report, will be ready for distribution at the annual meeting.
  2. Remind the Regional Vice-Presidents to solicit information from the State/Provincial Vice-Presidents in their region. All states should be represented in the report.
  3. Ask vice-presidents to include activities for which CPLG funding was given, membership and scholarship activities, and the general state of Classics in their locale.
  4. Ask Regional Vice-Presidents to submit to the CPLG Chair nominations (if they have any) for the 'Outstanding State/Provincial Vice-President Award' when they submit their regional reports.
  5. Contact the members of the Committee for the Promotion of Latin and Greek and make sure they make  arrangements to attend the Committee luncheon on Thursday.

MARCH

  1. Contact Regional Vice-Presidents about missing regional reports.
  2. Write the CPLG Chair's report. Begin to organize the materials needed for the annual meeting.
  3. Contact the Secretary-Treasurer in order to confirm space in the book display room for the CPL exhibit. Be sure that tables, stands, tripods, and whatever AV equipment needed for that display and for the CPLG session has been ordered.
  4. With the help of the members of CPLG choose the winners of the 'CPL Award for Outstanding Promotional Activity in the Schools', the Outstanding State/Provincial and Regional Vice-President Awards.
  5. Inform the Secretary-Treasurer about the names of the recipients of the awards at least two weeks in advance of the CAMWS meeting so that certificates can be prepared and checks written.

APRIL

Attend the following events at the CAMWS annual meeting:

  1. the meeting of the Executive Committee on Wednesday Evening
  2. the Committee luncheon at midday on Thursday
  3. the joint meeting of Regional and State/Provincial Vice-Presidents on Thursday evening
  4. the CAMWS Business Meeting (where the Chair gives an oral report to the membership) on Saturday morning
  5. and the CPLG pedagogy session(s), usually on Saturday

MAY

  1. Prepare a list of goals and for the next year from suggestions obtained at the annual meeting.
  2. Write to all the State and Regional Vice-Presidents, thanking them for their hard work throughout the year.
  3. Forward copies of CPLG materials handed out at the annual meeting to those not able to attend.

MAY/JUNE

  • Send nominations for new State/Provincial Vice-Presidents, Regional Vice-Presidents, and CPLG Committee members to the new CAMWS President for appointment.

 

MATERIALS TO ORGANIZE FOR THE ANNUAL MEETING

Items 1-6 above should be included in the Annual CPLG Report which is distributed electronically to the Secretary Treasurer, the State/Provincial and Regional Vice-Presidents. and members of the CPL Committee at least two weeks in advance of the annual meeting. The Secretary Treasurer willl include this report in the agenda for the meeting of the Executive Committee.

 

MATERIALS NEEDED AT THE ANNUAL MEETING

  1. An agenda for the CPLG Committee meeting (usually at lunch on Thursday)
  2. An agenda for the State/Provincial and Regional Vice-Presidents.' meeting (usually at dinner on Thursday)
  3. A sign-in sheet for the State/Provincial and Regional Vice-Presidents' meeting
  4. Certificates and/or Checks (provided by the Secretary-Treasurer)Outstanding State/Provincial Vice-President (certificate and check)
    1. Outstanding Regional Vice-President (certificate and check)
    2.  CPLG Award for the Outstanding Promotional Activity in the Schools (certificate)

N.B.: Remind the Secretary-Treasurer to bring the two checks to the annual meeting.

 

MATERIALS FOR THE DISPLAY TABLE AT THE ANNUAL MEETING

DUTIES OF THE CHAIR OF CPL AT THE ANNUAL MEETING

 

WEDNESDAY EVENING / THURSDAY MORNING

  1. Attend the meeting of the Executive Committee on Wednesday evening and report on CPLG activities for the year.
  2. Set up the CPLG display in the room designated on Wednesday afternoon or Thursday morning.


THURSDAY NOON / EVENING

  1. Attend the CAMWS Committee lunch at noon and meet with the members of the CPLG.
  2. Attend the joint meeting of Regional and State/Provincial Vice-Presidents. The President is in charge of this meeting.
  3. Announce the winners of the Outstanding Regional and State/Provinicial Vice-President Awards at this meeting
  4. Presen the CPLG report compiled from the regional reports to the group assembled.
  5. Set preliminary goals and strategies for the next year.

SATURDAY

  1. Attend the CAMWS Business Meeting.
  2. Give a very brief report of CPLG activities at this meeting.
  3. Present the Outstanding Regional and State/Provinicial Vice-President Awards (certificates and checks).
  4. Present CPLG Awards for Outstanding Promotional Activity in the Schools (certificates).
  5. Announce the topic, time and location of the CPLG Panel (usually Saturday morning).
  6. Attend / chair the CPLG panel.
  7. Take down the CPLG display.

 

 

 

EDITOR OF TEACHING CLASSICAL LANGUAGES

The Editor oversees seeks submissions and oversees the their selection and publication in Teaching Classical Languages, the only peer-reviewed journal dedicated to the teaching and learning of Latin and ancient Greek (Mission Statement: http://tcl.camws.org/mission.php..

The Editor shall be recommended by the Executive Committee for a term normally of five year and renewable only once, subject to election by the membership at the next annual Business Meeting.

The Editor is an ex-officio member of the CAMWS Executive Committee and of its Subcommittee on Publications (Charter: https://camws.org/pub-com-charter). Most of the business of the Executive Committee is conducted on-line and all members are expected to participate fully in electronic conversations about issues and to cast votes promptly.

The TCL editor is expected to attend the annual meeting, submit a written report prior to the Executive Committee meeting on Wednesday evening, attend the Executive Committee meeting, and give a report to the membership at the annual Business Meeting on Saturday.

Responsibilities: 

1. Attend annual meetings of Classics associations to scout for potential submissions.

2. Choose potential topics to review and invite potential authors of review articles

3. Process articles and correspond with authors

4. Maintain a review schedule of 8-12 weeks per submission; correspond with reviewers and send reminders

5. Provide feedback to each author in addition to the anonymous referees

6. Prepare two journal issues, fall and spring

7. Work with Editorial Board to identify potential reviewers for submissions

8. Coordinate with editor of CJ Forum to prevent potential overlap in submissions.

9. Work with Editorial Assistant on copyediting, proofing, design, and website updates

10. Work with Editorial Assistant or graphic designer on cover picture for each issue (illustrating the themes of the current issue)

11. Participate in the Journal Editors’ Happy Hour at SCS meeting in January

 

 

EDITOR OF THE CLASSICAL JOURNAL

 

The Editor of The Classical Journal (CJ) is responsible for appointing an editorial board and publishing four issues of the journal annually.

 

The Editor shall be recommended by the Executive Commttee for a term normally of five years and renewable only once, subject to election by the membership at the next annual Business Meeting.

 

The Editor is an ex-officio member of the CAMWS Executive Committee (Charter: https://camws.org/exec-com-charter). Most of the business of the Executive Committee is conducted on line and all members are expected to participate fully in electronic conversations about issues and to cast votes promptly. The Executive Committee also traditionally meets on the Wednesday preceding the annual meeting. The editor is also an ex-officio member of the Publications Sub-Committee of the Executive Committee (Charter: https://camws.org/pub-com-charter).   

 

The CJ Editor is expected to attend the annual meeting and give reports at the EC meeting on Wednesday evening and at the annual Business Meeting on Saturday.

 

Duties of the Editor of The Classical Journal

  1. Process articles and correspond with authors (ca 80 submissions a year for CJ)
  2. Maintain a review schedule of 8-12 weeks per submission; correspond with reviewers and send reminders
  3. Prepare four journal issues (due to the Press on the 15th of September, November, January, March)
  4. Work with Editorial Board to identify potential reviewers for submissionsW
  5. ork with Forum editor on submissions
  6. Work with CJ Book Review editor on book reviews to be published in print
  7. Work with Research Assistant on copyediting, website updates
  8. Work with photo specialist on cover picture each summer (same cover, different colors for each issue per year) Participate in the Journal Editors’ Happy Hour at SCS meeting in January 

 

 

 

EXCAVATION AND FIELD SCHOOL AWARDS SUBCOMMITTEE CHAIR

 

The Chair of the Subcommittee on the Excavation and Field School Awards (Charter: https://camws.org/field-com-charter) coordinates, with the aid of all committee members, the advertisement, deliberation, and report of the Excavation and Field School Awards. The eligibility requirements, deadlines and criteria are found the Excavation and Field School Awards page. The Chair is appointed by the President, typically for a three year term which can be renewed once.

 

The chair is also an ex-officio member of the CAMWS Steering Committee on Awards and Scholarship (Charter: https://camws.org/steer-com-charter).

 

Schedule of Duties for the Excavation and Field School Awards Subcommittee Chair

 

Summer/August:

The Chair coordinates with committee members the advertisement of the awards through outreach to institutions with web pages and newsletters most likely to reach our target audience of students and faculty for applications. These organizations have to date included the list serves of CAMWS, AIA (organization wide as well as individual chapters), ASCSA, ACL, the Colorado Classics Association, the Alabama Classical Association, and the AIA Student Affairs Group; Facebook pages for CU Boulder, Eta Sigma Phi, the American Classical League, the Latin Teacher Exchange, Teaching Latin for Acquisition, and TLA Cambridge Latin. 

 

August/September:

The Chair

  1. Contacts the recipients of the year’s award, and secures reports from their field experience
  2. Shares these reports in full with the committee and Secretary-Treasurer
  3. Sends a condensed version of these reports to the Newsletter Editor for publication. These reports are posted here on  the Awards page: https://camws.org/awards/excav_prev.php

January 30

Closing date for online submission of applications

The Chair

  1. Prepares the application files for review in consultation with the CAMWS office
  2. Shares the files and guidelines for scoring  with all committee members, who get to work reviewing
  3. Coordinates time for an electronic committee meeting for shared deliberation, if necessary

February 1-14

Committee shares scores via email

Committee meets electronically to determine the year’s winners and alternates

Chair

  1. Informs the Secretary-Treasurer of the decision
  2. Contacts the winners, alternates and all other applicants to inform them of the year’s outcome.

February 28

By this date, the Chair has received confirmation from all recipients of their acceptance of award

Chair composes letter summarizing the year’s outcomes, submits to all committee members for review

 

 

March 15:

The Chair submits the final committee report to the Secretary-Treasurer and to the Chair of the Steering Committee

 

Annual CAMWS Meeting

Chair

  1. Attends lunch (typically midday Thursday) with members of the Subcommittee to review the year's work and make recommendatiions for the future
  2. Attends a meeting of the Steering Committee
  3. Attends the Business Meeting on Saturday morning and announces the winner(s) or delegates another member of the Sub-Committe to do so

 

 

 

ANTHONY FAUCI AWARD IN STEM AND CLASSICS SUBCOMMITTEE CHAIR

The Chair of the CAMWS Fauci Award in STEM and Classics oversees the Subcommittee’s evaluation of the CAMWS Fauci Award in STEM and Classics. The eligibility requirements, deadlines and criteria for each award are found on the webpages indicated. Note that the Subcommittee is free to establish internal criteria for ranking of candidates, provided such criteria do not conflict with the rules of the Subcommittee charter. The Chair is appointed by the President, typically for a three-year term which can be renewed once.

The Chair is also an ex-officio member of the CAMWS Steering Committee on Awards and Scholarships.

Duties for the Fauci Award Subcommittee Chair 

  • Correspond promptly to email inquiries about the award. •
  • Correspond promptly to the Chair of the Steering Committee on Awards and Scholarships •
  • Correspond promptly with the Secretary-Treasurer and co-ordinate as unexpected items arise through the year. •
  • Coordinate discussions by members of the Subcommittee regarding criteria for ranking of candidates and review of applications.

Schedule of Duties for the Fauci Award Subcommittee Chair

Summer / August

The Chair:

  1. Ensures that both the Subcommittee membership page and the award page are up to date for the coming year on the CAMWS website.
  2.  Works with the Secretary-Treasurer to update the associated web forms and autoresponse emails on the website. 
  3. Discusses with Subcommittee what internal criteria, if any, will be applied for the year. Ensures that all members have a written copy should such criteria be agreed.

October

In consultation with Subcommittee members, the Chair sends reminder emails about the Fauci Award to CAMWS members and to other appropriate organizations and individuals. This award is regularly announced in the Fall Newsletter.

January

The full application (student application with essay, transcript, one recommendation letter) is due on January 30th. While waiting for complete application materials to arrive, the Chair may find it useful to notify the Subcommittee regarding the number of applications received so that they can plan their time in February accordingly.

The Chair:

  1. Confirms to recommender(s) and student when all materials have been received. 
  2. Transmits applications to other Subcommittee members with clear indication of deadline for return, which must provide readers with sufficient time to evaluate but must also ensure that results are final at least two weeks prior to the Annual Meeting.

February  

Subcommittee members read and rank applications. Chair consolidates and averages the rankings as they are returned.

March 

The Chair:

  1. Consolidates and averages remaining rankings. Submits list of top applicants to Subcommittee for discussion.
  2. Once the list is final, notifies the CAMWS office so that award certificate(s) can be prepared in time for the Annual Meeting.
  3. Prepares a formal report of the Subcommittee’s activities for the year for submission to the Chair of the CAMWS Steering Committee on Awards and Scholarships.
  4. Notifies each applicant of outcome with cc: to recommending faculty.
  5. Ensures that the CAMWS webpage is updated with award recipient(s) for the year.

Annual Meeting 

The Chair:

  1. Attends lunch (typically midday Thursday) with members of the Subcommittee to review the year's work and make recommendations for the future.
  2. Attends a meeting of the Steering Committee.
  3. Attends the Business Meeting on Saturday morning and announces the recipient(s) or delegates another member of the Subcommittee to do so. 

 

 

 

FINANCE COMMITTEE CHAIR

The Chair of the Finance Committee (Charter: https://camws.org/fin-com-charter) directs the committee in assisting the Executive Committee in its oversight of CAMWS’s financial affairs, including CAMWS’s financial condition, financial planning, operational and capital budgeting and other significant financial matters involving CAMWS. In particular, the chair oversees the following duties of the committee:

  1. The Finance Committee’s primary responsibility is to work with the President and Secretary-Treasurer.
  2. The Finance Committee advises the Secretary-Treasurer in the preparation of the annual budget. The Finance Committee reviews and recommends to the Executive Committee for approval the proposed annual budget.
  3. The Finance Committee monitors the CAMWS investment portfolio in coordination with the Secretary-Treasurer. The Finance Committee reviews and makes recommendations to the Executive Committee regarding CAMWS’s investments in its endowment fund (including withdrawals), taking into consideration CAMWS’s short-term and long-term interests.
  4. The Finance Committee reviews and recommends to the Executive Committee for approval any capital expenditures for CAMWS in excess of $2,000.
  5. Each year in advance of the CAMWS Annual Meeting the Finance Committee provides the Executive Committee with an analytic report on CAMWS’s finances and the performance of CAMWS’s invested funds.
  6. In practice, the Finance Committee meets informally and when necessary, but at least once a year at the Committee Working Lunch at the Annual Meeting.

The Chair reports the committee’s findings and conclusions to the President, the Secretary-Treasurer, the Executive Committee and, where relevant, other bodies within the organization.

 

The Chair is an ex-officio member of the CAMWS Executive Committee (Charter: https://camws.org/exec-com-charter). Most of the business of the Executive Committee is conducted on line and all members are expected to participate fully in electronic conversations about issues and to cast votes promptly. The Executive Committee also traditionally meets on the Wednesday preceding the annual meeting.

 

Duties of the Chair

 

  1. Calls for and oversees votes on all matters to be decided by the Finance Committee.
  2. Arranges for meetings of the Finance Committee, and presides over the Committee Working Lunch at the CAMWS Annual Meeting.
  3. In the lead-up to the Annual Meeting, arranges for a conversation with the investment company in charge of the CAMWS endowment to be updated on the endowment’s performance.
  4. In the lead-up to the Annual Meeting,  prepares a report on the CAMWS budget and investment portfolio for review by the Executive Committee and Finance Committee.

 

Timeline

June or July:

The Finance Committee reviews and recommends to the Executive Committee for approval the proposed annual budget.

 

March:

The Finance Committee holds its annual conversation with the investment company in charge of the CAMWS endowment.

In advance of the meeting of the Executive Committee the Chair of the Finance Committee prepares a written report on the CAMWS budget and investment portfolio.

 

April:
The Chair leads the discuss at the meeting of the Finance Committee at the Committee Working Lunch at the CAMWS Annual Meeting (typically midday on Thursday).
The Chair or a representative gives a report to the membership at the annual Business Meeting. 

 

 

 

FIRST BOOK AWARD CHAIR

The chair of the Subcommittee on the First Book Award (Charter: https://camws.org/first-com-charter) oversees the evaluation of books nominated for this award. The eligibility requirements, deadlines and criteria are found on the First Book Award webpage (https://camws.org/awards/firstbook.php).

The chair is also an ex-officio member of the CAMWS Steering Committee on Awards and Scholarship (Charter: https://camws.org/steer-com-charter).

 

Schedule of Duties for the First Book Award Chair:

 

Summer/August:

Nominations are sent to the Chair, either by individuals or presses. Authors may self-nominate.

 

The Chair

  1. Consults with the Secretary/Treasurer to check membership status of each nominee and confirms the eligibility of each nominated book;
  2. Corresponds promptly with nominators to confirm receipt of nominations and the eligibility status of nominees;
  3. Confirms the preferred mailing address of each committee member for receipt of the nominated books.

Sept. 1:

Nominations for the award close.

 

The Chair

  1. Instructs nominees to have the publisher send one copy of the nominated book to each committee member, preferably by Sept. 1. Pdf versions are acceptable as temporary substitutes until a hard copy arrives. Two copies of each nominated book should also be sent to the CAMWS office.
  2. Monitors the books received (publishers have been known to bypass the eligibility review by sending books to the committee before they are asked to do so).

First week of September:

Contact with committee to begin the process.

 

The Chair

  1. Sends a list of the eligible nominated books to committee members, together with an outline of the process and timeline. The chair lists the eligible books and asks committee members to rank their preferences for the first round of reading (at this time committee members also declare any conflict of interest);
  2. Follows up with committee members to ensure that all have received the books;
  3. Assigns books for the first round of reading and notifies committee members of the Dec. 1 deadline for their reports. The books are assigned so that each book receives two reports. Reports consist of a numerical ranking plus a paragraph detailing strengths, weaknesses, contribution to the field, whether the book transcends normal expectations for a first book, etc. The numerical ranking is from 1-4 and may utilize fractions (e.g. 2.5).

 

December 1:

Members submit rankings and paragraphs for all books.

 

The Chair

  1. Calculates the rankings, compiles a document with all the scores and reports, and shares this with the committee;
  2. Moderates an email discussion on the list of top-ranked books;
  3. Assigns books for the second round. Members read any top-ranked books which they have not previously read.

 January 20:

Members submit rankings and reports on the second round.

 

The Chair calculates the rankings, compiles a second document with the scores and reports, and shares this with the committee.

 

Last week of January:

Members select the award recipient.

 

The Chair

  1. Moderates a discussion about which book(s) should receive the award (the committee has the opportunity but not the obligation to award two prizes);
  2. If necessary, arranges a conference by Skype in order to have further discussion;
  3. Once the committee has made the decision, the Chair writes to the Secretary-Treasurer to inform her/him of the decision
  4. Contacts the winner(s) to inform them about the award and request their presence at the annual meeting to receive the award (The Secretary-Treasurer also contacts the winner(s) and also writes to the publisher(s) and department chairs to encourage them to acknowledge the award on their website and/or with an ad in the CAMWS meeting program or sponsoring a break at the meeting).
  5. Writes a committee report summarizing the process and the reasons why the winner was selected, and circulates the draft to the committee for comment;
  6. Consults with the committee on any recommended changes to the First Book Award criteria, policies and procedures; transmits any recommendations and a rationale to the Chair of the Steering Committee on Awards and Scholarships.Review
  7. s for accuracy the finalized website language about the First Book Award for the following year.

 

February 1:

The Chair

  1. Transmits the final report to the Secretry-Treasurer and the Chair of the Steering Committee on Awards and Scholarships.
  2. Once the final report has been sent, contacts those nominees who did not receive the award to thank them for their submissions and inform them of the outcome.
  3. After they have been notified, writes the “Citation” for the Business meeting and a press release for the CAMWS website and provides these to the Secretary-Treasurer.

 

Annual Meeting:

The Chair

  1. Attends lunch (typically midday Thursday) with members of the Sub-Committee to review the year's work and make recommendatiions for the future
  2. Attends a meeting of the Steering Committee
  3. Attends the Business Meeting on Saturday morning and announces the winner(s) or delegates another member of the Sub-Committe to do so

 

 

 

CJ FORUM EDITOR

The Forum Editor is appointed by the Editor of The Classical Journal and works closely with the editor to obtain and publish appropriate pedagogical articles in The Classical Journal. In this capacity, the Forum Editor:

  1. Attends annual meetings of Classics associations to scout for potential submissions.
  2. Coordinates with the Editor of Teaching Classical Languages (TCL) to prevent potential overlap in submissions.
  3. Processes articles and corresponds with authors (4-5 per year).
  4. Maintains a review schedule of 6-8 weeks per submission; correspond with reviewers.
  5. Works with Editorial Board to vet and edit all submissions.
  6. Formats accepted submissions to meet CJ guidelines.
  7. Updates and maintains the CJ Forum portion of the CJ website.

 

 

 

CHAIR OF THE GRADUATE STUDENT ISSUES COMMITTEE (GSIC)

The Chair of the Graduate Studient Issues Committee (Mission:https://camws.org/gsic/index.php) is selected by members of the committee which is an affiliate committee of CAMWS.

Duties of the Chair of the Graduate Student Issues Committee (GSIC)

  • Organize and run committee meetings during and in preparation for the annual CAMWS meeting
  • Arrange for and support organizers and presiders of GSIC sponsored panels and workshops
  • Facilitate the operation of the GSIC Facebook page and blog
  • Communicate with the CAMWS liaison to the committee and and CAMWS Secretary-Treasurer
  • Guide the development of the committee
  • Recruit interested graduate students, and lead committee discussion and decision making about prospective new members to the committee

 

 

 

HISTORY COMMITTEE CHAIR (HISTORIAN)

The Historian of the Association serves ex-officio as the Chair of the History Committee (Charter: https://camws.org/hist-com-charter) and is responsible each year for arranging and maintaining the Archives of the Association, maintaining a current list of members who are deceased, and continuing the CAMWSCorps project.

 

The Chair

  1. Periodically requests from the Secretary-Treasurer copies  of significant records of the Association (minutes of executive and full business meetings, important correspondence, and other such documents). All documents remain in the custody of the Secretary-Treasurer, but the chair as Historian selects those that are appropriate to update the history of the association.
  2. Keeps a record of members of the Association who have died and, when warranted, composes memorial notices.
  3. Beginning in late January, circulates to the History Committee a list of potential candidates for interviews for the CAMWSCorps project. From that list and/or from suggestions by the members, the committee selects approximately 10 senior members of the Association as potential interviewees.
  4. In the middle of February contacts the candidates for CAMWSCorps interviews or arranges for another member of the committee to do so.
  5. With the help of the Secretary-Treasurer and the other members of the committee lines up graduate assistants to conduct the interviews, assigns a room in which the interviews can be held, arranges for the proper electronic equipment to be available, and facilitates the actual interviews.
  6. Turns over the recordings of the interviews to the Secretary-Treasurer.
  7. Arranges CAMWSCorps interviews at CAMWS-SS meetings when appropriate.
  8. Submits a written committee report to the Executive Committee in advance of its meeting on the Wednesday prior to the annual CAMWS meeting.
  9. Works with the Secretary-Treasurer to designate the best time and place to hold the yearly Committee meeting at the annual meeting of the Association.
  10. Conducts the business of the meeting. 
  11. Gives an oral committee report to the membership at the annual Business Meeting (or designates another member of the committee to do so).
  12. Reads the necrology list and, when appropriate, memorial notices at the annual Business Meeting (or designates another member of the committee to do so).
  13. Approximately every decade updates the history of the organization. 

 

 

 

PAST PRESIDENT

The Immediate Past President serves as:

  1. Counselor to the President, assisting the president in every aspect of the position, as needed. In the event of a medical emergency vel sim., the past president should be ready to step into the presidential role pro tempore.
  2. An ex-officio member of the Program Committee (Charter: https://camws.org/organization/committees/program.php)
  3. A referee for the Graduate Student Paper Award (https://camws.org/awards/pres.php)
  4. Chair of the Nominating Committee (Charter: https://camws.org/organization/committees/nominating.php)
  5. An ex-officio member of the Executive Committee (Charter: https://camws.org/exec-com-charter).  Most of the business of the Executive Committee is conducted on-line and all members are expected to participate fully in electronic conversations about issues and to cast votes promptly. The Executive Committee also traditionally meets on the Wednesday preceding the annual meeting.
  6. As an ex-officio member of the Publications Sub-Committee of the Executive Committee (https://camws.org/organization/committees/publications.php).

 

 

 

MEMBERSHIP COMMITTEE CHAIR

The Chair of the Membership Committee (Charter: https://camws.org/mem-com-charter) directs the committee in assisting the Executive Committee in its oversight of CAMWS’s membership, including monitoring annual membership numbers and the membership dues structure. The chair reports the committee’s findings and conclusions to the President, the Secretary-Treasurer, the Executive Committee and, where relevant, other bodies within the organization.

The chair is an ex-officio member of the CAMWS Executive Committee (Charter: https://camws.org/exec-com-charter). Most of the business of the Executive Committee is conducted on line and all members are expected to participate fully in electronic conversations about issues and to cast votes promptly. The Executive Committee also traditionally meets on the Wednesday preceding the annual meeting.

Duties of the Chair

  1. Calls for and oversees votes on all matters to be decided by the Membership Committee.
  2. Arranges for meetings of the Membership Committee, and presides over the Committee Working Lunch at the CAMWS Annual Meeting.
  3. At the beginning of each fiscal year, obtains the membership stastics for the previous Fiscal Year from the Secretary Treasurer, shares this information with the Membership Committee and prepares for the Executive Committee a report and plan of action for the next year
  4. In the lead-up to the Annual Meeting,  obtains updated membership statistics from the Secretary-Treasurer.
  5. In the lead-up to the Annual Meeting, prepares a written report on the current state of CAMWS membership for review by the Executive Committee and the Membership Committee.
  6. At the annual meeting leads the discussion at the meeting of the Membership Committee (typically midday Thursday)
  7. At the annual meeting attends the dinner for Vice-Presidents (typically Thursday evening) in order to encourage the vice preisdents and thank them for their efforts on behalf of recruiting CAMWS members.
  8. Gives an oral committee report to the membership at the annual Business Meeting (or designates another committee member to do so)
  9. Every five years (usually cooinciding with the anticipated beginning of the Secretary-Treasurer's term of office or its renewal), initiates a review of the current dues structure by the committee and presents the committee's recommendations to the Executive Committee in the month of January. 

 

 

 

Merit Committee Chair (Orator)

The CAMWS Orator serves as the chair of the Merit Committee (Charter: https://camws.org/mer-com-charter) and oversees the selection of honorees for Ovationes at the Spring CAMWS meeting; coordinates the research on the honorees necessary to write the Ovationes; coordinates with the calligrapher to ensure that the presentation scrolls will be completed properly, sent to the CAMWS meeting venue, and signed by the CAMWS President; writes the Latin Ovationes; delivers the Ovationes and presents the scrolls at the banquet; and prepares a written version of the Ovationes for publication in The Classical Journal.

 

Schedule of Duties of the Merit Committee Chair:

 

October/November:   

  1. Solicits, from the members of the Merit Committee, nominations of individuals deemed deserving of an Ovatio at the spring CAMWS meeting and banquet.
  2. Invites the committee to review potential honorees proposed but not selected in previous years and to propose additional names of those deemed to deserve the honor.
  3. Coordinates the discussion, with the committee, of the relative merits of the potential nominees. 
  4. Checks with the Secretary-Treasurer to determine the CAMWS membership and service record of the potential honorees.
  5. Guides the committee discussion so as to agree on a list of (usually) three honorees, with a couple of alternates in case any of the selected honorees will not be attending the CAMWS meeting and banquet.

 December:

  1. Confirms the final selection of honorees and alternates with the committee and ensures that the identity of the honorees will be kept secret.  (Surprising the honorees with the Ovatio at the banquet is an important part of the honor.)
  2. Checks with the Secretary/Treasurer to confirm that the selected honorees will be attending the CAMWS meeting and banquet.  (Honorees need to be present at the banquet to receive an Ovatio and scroll.)  If any of the initially-chosen honorees will not be attending, they are replaced with alternates.
  3. Begins, with the help of the committee, to gather the information about each honoree’s academic and service record necessary to write the Ovationes.

 January/February:

  1. Continues to gather the appropriate information about each designated honoree’s academic career and service. 
  2. Double-checks with the Secretary-Treasurer that each of the designated honorees will be attending the banquet at the CAMWS meeting.  (After the names have been given to the calligrapher, it is too late to change the list.)
  3. Communicates with the calligrapher and confirms the date of the CAMWS meeting for which the scrolls will be needed; sends the calligrapher the list of honorees and dates, in Latin, that will be written on the presentation scrolls; and arranges for the shipment of the scrolls to an appropriate recipient at the host university. 
  4. Begins to write the Latin Ovationes.

March/April:

  1. Continues to work on the Latin Ovationes with input from the committee as needed.
  2. Checks in with the calligrapher to ensure that there are no difficulties with the scrolls and that they have been shipped in a timely fashion to an appropriate recipient at the host institution.

 Annual Meeting:

  1. Retrieves the scrolls that were shipped to the host institution and arranges to have the CAMWS President sign them, while keeping the identity of the honorees confidential.
  2. Attends the banquet, delivers the Ovationes, and presents the scrolls to the honorees.

April/May:

  1. Sends a written version of the Ovationes to the editor of The Classical Journal for publication. 

 

 

 

EDITOR OF THE CAMWS NEWSLETTER

The Editor oversees publishes three issues of the CAMWS Newsletter annually: Fall (late October / early November), Winter (late January), and Spring / Summer (typically early-mid May). The exact dates are flexible to accommodate the varying dates of the CAMWS annual and CAMWS-SS bi-annual meetings.

The CAMWS Newsletter is distributed primarily in digital format via HTML email and secondarily in print format via a PDF printed at the CAMWS office. The job requires the following skills and/or experience.

  • Basic knowledge of HTML and CSS
  • Familiarity with desktop publishing features of Microsoft Word or with more specialized desktop publishing software
  • Prior experience with digital record management or with a CMS such as Wordpress.
  • Prior experience with ConstantContact or MailChimp would be advantageous

The Editor of the CAMWS Newsletter shall be appointed  by the President for a term of three years, renewable, and subject to annual review by the Executive Committee.

The Editor is an ex-officio member of the CAMWS Executive Committee (http://camws.org/exec-com-charter) and of its Subcommittee on Publications (Charter: https://camws.org/pub-com-charter). Most of the business of the Executive Committee is conducted on line and all members are expected to participate fully in electronic conversations about issues and to cast votes promptly.

The Editor is expected to attend the annual meeting, submit a written report prior to the EC meeting on Wednesday evening, attend the EC meeting, and give a report to the membership at the annual Business Meeting on Saturday.

General Responsibilities of the Editor: 

  1. Gather CAMWS news and news from the Classical world
  2. Publish the newsletter three times per year in both electronic and print form.
  3. Send the electronic newsletter to the current membership via an appropriate means.Pr
  4. Povide the CAMWS office with a color print version for circulation via ground mail.

Additional Per-Issue Responsibilities of the Editor

  1. Gather and publish reports from CAMWS Award winners and CPL funding recipients (see individual award pages for detailed expectations). Award reports typically appear in the Fall issue, CPL recipients throughout the year.
  2. Remind regular contributors (President, Secretary-Treasurer, CJ Editor, TCL Editor) of upcoming due dates.
  3. Gather material from the CAMWS website for republication.
    1. Award information for the upcoming year appear in the Fall.
    2. A preview of the annual meeting appears in the Winter
    3. A retrospective of the Annual Meeting along with a complete list of award winners for the year appears in the Spring/Summer issue.
  4. Answer email inquiries as necessary.
  5. Ensure that submissions conform to editorial policy (see the newsletter page for current version).
  6. Layout email version. Prior editions of each issue can serve as a starting point for content.
  7. Send draft to Secretary-Treasurer for review prior to final delivery.

 

 

NOMINATING COMMITTEE CHAIR

The Chair of the Nominating Committee (Charter: https://camws.org/nom-com-charter ) is held by the immediate Past President. 
 

The Chair

  1. Convenes the committee by electronic means by 15 September of each year;
  2. Solicits nominations from the committee members and asks the Secretary-Treasurer to issue a general call for nominations to all CAMWS members by October 15; 
  3. Collates all nominations, verifies the candidates’ willingness to serve and obtains from the Secretary-Treasurer membership and service histories of each nominee;  
  4. Submits the pool of candidates to the committee for discussion and a vote; 
  5. Submits the recommendations of the committee to the Executive Committee in January; 
  6. Makes a formal report of the Committee’s recommendations  to the general membership at the annual Business Meeting.

 

 

PHOTOGRAPHER

The photographer attends the annual meeting in order to take photographs that document, archive, and attempt to capture the ambience of the annual meetings. Photographs include those of annual award winners, plenary speakers, local committee members, social events, the book exhibit, the business meeting, receptions, Friday afternoon lunch, Friday evening banquet, and any other events of interest and relevance. 

 

The photographer works with the Secretary-Treasurer and President to fulfill any special photographic requests. Soon after the meeting, photographs are sent to the Secretary-Treasurer who then distributes them to the editor of the newsletter, web manager, and social media director for publication. As a courtesy, photographs should also be sent to the local committee chairs and the President.

 

 

 

CAMWS Podcaster

The CAMWS Podcaster serves as an ex-officio member of the History Committee (Charter: https://camws.org/hist-com-charter) and is responsible for overseeing the CAMWS podcasting project, for creating and uploading podcasts in accordance with a regular schedule, and for maintaining a library of podcasts on the CAMWS website.

 

Responsibilities:

 

1.         Devise and implement a podcasting strategy for CAMWS in consultation with the History Committee, the Executive Committee, and other CAMWS stakeholders.

 

2.         Create up to 12 podcasts per year, based on a mixture of pre-recorded content (e.g., CAMWSCorps interviews, ovationes, presidential addresses) and live interviews with a variety of CAMWS members (e.g., award-winners, officers, committee chairs, presenters).

 

3.         Work with the Secretary-Treasurer, the President, and the Historian to fulfill special requests for podcasting (e.g., to advertise upcoming meetings, to invite applications for awards and scholarships, to encourage discussion of important issues, to commemorate the lives of deceased members of the Association).

 

4.         Maintain a library of podcasts, accessible to the public, on the CAMWS website.

 

5.         Submit a written annual report to the Executive Committee in advance of its meeting on the Wednesday prior to the CAMWS Annual Meeting.

 

6.         Attend the CAMWS Annual Meeting and the CAMWS Southern Section Meeting when necessary or desirable to assist in recording content for future podcasts and to meet with the History Committee.

 

7.         Periodically survey the CAMWS membership to gauge the popularity of the podcasts, evaluate their effectiveness, and determine how the project can best meet its goals.

 

Approved by the CAMWS Executive Committee, April 2019. 

 

 

 

PROGRAM COMMITTEE CHAIR

The CAMWS President serves as the chair of the Program Committee (Charter: https://camws.org/organization/committees/program.php) and puts together the program of panels, workshops and individual papers for the annual meeting.

The President traditionally chooses a topic for the President Panel and commissions a colleague to organize it. This panel is submitted anonymously and reviewed by the Program Committee with all other proposed panels.

Working with the program committee in August, the President reviews and selects panels, workshops, and undergraduate papers to be presented at the annual meeting.

In early October, after the submission deadline, the President works with the program committee to evaluate abstracts. The President reads all the abstracts and assigns individual members of the committee to read abstracts in their area of expertise. The President collects the abstract rankings from individual committee members and makes the final decision about each abstract.

After abstracts have been accepted (typically by mid-November), the President organizes them into sections consisting of no more than five papers (minimum of three), taking into account audio-visual needs.

Once the program is posted online, the president invites presiders to chair over each section. A CAMWS presider guideline should be included with each request (Late December through January).

In early March, the President, Past President, and President-elect review submitted graduate student papers to select the Presidential Award (https://camws.org/awards/pres.php). Papers are submitted directly to the President and s/he is responsible for acknowledging receipt and informing candidates of the outcome.

As head of the Program Committee, the President generates a brief (1-2 page) report on its activities to be distributed at the meeting of the Executive Committee on Wednesday afternoon. The president also gives a brief version of this report to the general membership at the annual Business Meeting. 

 

 

 

CAMWS PRESIDENT

The President shall serve for a term of one year and shall not be eligible to succeed him or herself immediately.
The president serves, ex officio, as the chair of the following committees: Executive Committee (Charter: https://camws.org/exec-com-charter), Program Committee (Charter: https://camws.org/organization/committees/program.php), and the Publications Sub-Committee of the Executive Committee (https://camws.org/organization/committees/publications.php).

The President is also an ex-officio member of all standing CAMWS committees except the Merit Committee.

It is the duty of the President to appoint the Chair and the other members of each standing committee.

Overview of Schedule (April to April):

1)     Duties as President-Elect at the Annual Meeting

2)     Committee and VP appointments (April to June)

3)     Organize Presidential panel (July)

4)     Review of Panels, Workshops and Undergraduate Papers (August)

5)     Site Visit (September)

6)     Review of Individual Abstracts (October)

7)     Building the Program (November-December)

8)     Appoint Presiders (December-January)

9)     Select Presidential Award for Outstanding Graduate Student Paper

10)  Program Committee Report (April)

11)  Duties at the Annual Meeting (April)

12)  Sample Banquet Schedule

1. Duties as President-Elect at CAMWS Meeting

See also the duties of President-Elect (https://camws.org/presidentelect).

Wednesday

  • Attend Executive Committee meeting (afternoon)
  • Attend evening plenary session and reception (if there is one)

Thursday

  • Attend committees lunch and planning session with local committee for next year’s conference

Friday

  • Attend Consulares lunch (either Friday or Saturday)
  • Deliver response to local administrator’s speech at the banquet

Saturday

  • Attend the business meeting (morning)

2. Committee and VP Appointments

Just after the annual meeting, the President-Elect makes CAMWS state VP appointments and fills any committee vacancies for the coming year.

3. Creating the Program
For the duties of the President as chair of the Program Committee, see http://camws.org/programchair.

4.  Site Visit

In September or early October, the President and the Secretary-Treasurer meet with the local committee to review the hotel, conference rooms, and campus set-up, and anticipate any possible problems.

At that time, the President selects the menus for the following, keeping in mind overall cost:

  • Executive Committee meeting (late afternoon Wednesday)
  • Committee lunch (Thursday noon)
  • VP dinner (Thursday evening)
  • Banquet (Friday night)

5. Duties of the President as Chair of the Sub-Committee on Publications.

For the duties of the President as chair of this subcommittee, see http://camws.org/publicationschair.

6. Duties of the President at the Annual Meeting

Wednesday

Time (all times approx)

Activity

Duties

4:30-7:30

Executive Committee Meeting

Preside over meeting

8:00-9:15

Evening Plenary Panel and reception (if so scheduled)

Preside over panel and host reception afterwards

6:30-7:45

Consulares reception

Stop by after EC meeting, greet new members

Thursday

Time

Activity

Duties

12:00-1:00 pm

Committees Lunch

Circulate & meet people (with Pres-elect)

6:00-7:45 pm

Vice-Presidents dinner

Short thank-you speech

8:15-9:00

Presidential Plenary (if there is one)

Preside

Late evening

Reception (if scheduled)

Host and/or circulate

Friday

Time

Activity

Duties

12:00-1:15 pm

Consulares Lunch (may also be held Saturday)

Short thank you speech, introduce Pres-elect

Afternoon campus sessions

Presidential Panel (may also be scheduled at a different time in the program)

Attend and/or preside if so designed

6:15-7:30

Cash bar

 

7:30-9:30

Banquet

Deliver presidential address

9:30-11:00

President’s Reception

 

11:00 pm

After party in the presidential suite

 

Saturday

Time

Activity

Duties

8 am - 9:15 am

Business Meeting

Preside, then pass over gavel, pose for photos

7 pm

Possible fundraising event

 

12.  Sample Banquet Schedule

Banquet Timing = 2 hours

  •       45 minutes meal (start program before dessert is served?)
  •        Some time shortly after 7 pm, MC introduces himself and describes pearls.
  •        5 minutes: MC introduces guests at the head table
  •        3 minutes: MC introduces institutional greeter
  •        5 minutes: Greeter offers greetings from the University
  •        3 minutes: Pres-Elect thanks Greeter, the University, and hotel staff

  •        10 minutes: MC introduces the Special Service Awards
  •        20 minutes: Ovationes
  •        2 minutes: MC introduces President
  •        3 minutes: President does Grad Paper Awards
  •        15-20 minutes: Presidential Address 

 

 

 

 

CAMWS PRESIDENT-ELECT

A candidate for CAMWS President-Elect is chosen by the Nominating Committee every winter, approved by the Executive Committee and voted into office at the annual Business Meeting. The candidate should plan to attend this Business Meeting. The candidate for President-Elect is invited to attend the Consulares lunch (on either Friday or Saturday during the annual meeting).

The duties of CAMWS President-Elect are not numerous or onerous. What is essential is that the President-Elect shadow the activities of the President, keep in contact with the President as needed, and participate actively in the business of the CAMWS Executive Committee (Charter: https://camws.org/exec-com-charter) of which the President-Elect is an ex-officio member. Most of the business of the Executive Committee is conducted on line, and all members are expected to participate fully in electronic conversations about issues and to cast votes promptly. The Executive Committee also traditionally meets on the Wednesday preceding the annual meeting. The President-Elect is also traditionally a voting member of the  Program Committee (Charter: https://camws.org/prog-com-charter).

It is important for the President-Elect to keep note throughout the year of those who have volunteered for service on CAMWS committees, in order to draw on this when making committee appointments as President. Completed volunteer forms (https://camws.org/volunteerform) are sent automatically to the President-Elect throughout the year and the Secretary-Treasurer provides a list of additional members who volunteer when registering for the annual meeting. The President-Elect keeps track of issues that will continue/arise during the year of presidency. Drawing upon the wisdom of Past-Presidents in preparation for the role of President is indispensable.

Adjudication of Presidential Award for Outstanding Graduate Student Paper

In late February or early March, the President-Elect helps, together with the President and Past-President, to adjudicate the award for the outstanding graduate student paper (https://camws.org/awards/pres.php). The President receives the submissions and chairs the committee.

 

Duties as President-Elect at CAMWS Meeting

Wednesday

  • Attend Executive Committee meeting (afternoon).
  • Attend evening plenary session and reception (if there is one; this can also be a plenary Thursday evening).

Thursday

  • Attend committees lunch and planning session with local committee for next year’s conference. Generally, the annual meeting as President-Elect is an excellent opportunity to make contacts, gather information from current committee chairs
  • Compile a list of possible people for committee service (It to make firm commitments to individuals for appointment to a committee at the meeting itself; consulting first with the Secretary-Treasurer, committee chairs and other appropriate individuals before finalizing appointments helps to ensure that the most suitable candidates are appointed).

Friday

  • Attend Consulares lunch (either Friday or Saturday).
  • Deliver response to local administrator’s speech at the banquet.

Saturday

  • Attend the business meeting (morning), where the gavel is symbolically passed from the out-going president to the incoming one (hopefully with minimal injury). The president-elect does not take on the full responsibilities of the presidency, however, until July 1st, the beginning of the fiscal year. 

In the weeks following the meeting the President-Elect makes new state, provincial and regional vice-president and committee appointments. He or she also writes individuals leaving office to thank them for their service to CAMWS.

 

 

 

REGIONAL VICE-PRESIDENT

CAMWS Regional Vice-Presidents have four major areas of responsibility. First, as representatives of CAMWS in their regions, they are responsible for handling the organization's day-to-day business at the regional level. Second, Regional Vice-Presidents work closely with their State/Provincial Vice-Presidents and serve as the liaison between them and the Chair of CPLG. Third, Regional Vice-Presidents promote membership in the organization. Fourth, they help to promote interest in all CAMWS awards. Each of these areas of responsibility is outlined below.

 

GENERAL DUTIES AS REGIONAL REPRESENTATIVES OF CAMWS

Overseen by the Secretary-Treasurer, the CPLG Chair, and the President.

 

APPOINTMENT AND TERM OF OFFICE

Regional Vice-Presidents are appointed by the CAMWS President for a term of three years. State or provincial organizations are encouraged to become involved in the recruitment of Regional Vice-Presidents for CAMWS and to submit nominations to the Secretary-Treasurer of CAMWS for official appointment by the CAMWS President.
The normal term of office is three years and can be extended. Regional Vice-Presidents who wish to step down are expected to give written notification to the Secretary-Treasurer well before the annual meeting in order to insure a smooth transition.

 

CAMWS ANNUAL MEETING

Each Regional Vice-President is expected to attend the CAMWS annual meeting.
It is important that the Regional Vice-Presidents attend the joint meeting for Regional and State/Provincial Vice-Presidents on Thursday evening, where the strategy for the upcoming year is announced. It also provides an informal atmosphere for them to converse with the State/Provincial Vice-Presidents throughout the CAMWS area.
Regional Vice-Presidents are also encouraged to arrange meetings with the State/Provincial Vice-Presidents in their region at the CAMWS annual meeting.

 

APPOINTMENT AND TERM OF OFFICE STAFFING

The Regional Vice-Presidents are actively involved in recruiting new State/Provincial Vice-Presidents. Working whenever possible through the appropriate state or provincial organizations, they submit their nominations to the CAMWS President for approval and appointment.

 

OTHER DUTIES

Regional Vice-Presidents may be called upon to assist with special projects of CAMWS and to promote the work of other standing committees. Each Regional Vice-President is expected to maintain close contact and act as a liaison with the state or provincial Classical organizations represented in his or her region.

 

EXPENSES

Expenses such as postage related to the responsibilities of the Regional Vice-President can be reimbursed through the CAMWS Secretary-Treasurer.

 

CPLG DUTIES

Overseen by the Chair Of CPLG

GENERAL STATEMENT

Regional Vice-Presidents are CPG's official representatives in their regions. As such they are expected to encourage their State/Provincial Vice-Presidents to solicit proposals for possible CPLG funding. Regional Vice-Presidents also act as the second step in screening the proposals, which are submitted to CPLG. 

 

CPLG FUNDING REQUESTS

The Regional Vice-President should make every effort to ensure that there is at least one request for CPLG funds from every state or province in the region annually.

The Regional Vice-Presidents act as the second step in screening the funding requests (Caristia Grant, Bridge Initiative Grant (BIG) and CAMWS Travel Grant For High School Groups) submitted to the CPLG. The Regional Vice-Presidents are asked to reply promptly when contacted by the Chair of CPL in regard to a funding request.

The funding procedure is posted on the CPLG web page at https://camws.org/cplg/index.php.

 

COMMUNICATION

The Regional Vice-President works to keep the individual State/Provincial Vice-Presidents well-informed of the progress of the committee, of work to be done, and of information to be passed along to Latin teachers in the area. Much of this work entails writing letters, or sending e-mails, or doing phone calls. Mail and telephone costs are paid by CPLG through the Vice-Presidents' account in the CAMWS budget.

The Regional Vice-Presidents should plan to contact each of their State/Provincial Vice- Presidents at least four times a year. Copies of these communications should be sent to the Chair of CPL in order to keep the Chair abreast of all activities of the committee.

It is the duty of the Regional Vice-Presidents to encourage the State/Provincial Vice-Presidents to pursue the activities outlined for them in the CAMWS HANDBOOK, especially engaging in promotional activities and requesting funds for Latin teachers in their areas.

 

PROGRAM ADVOCACY

The CAMWS Regional Vice-President should keep close track of the status of Latin programs in the region. If new programs are being considered, the Regional Vice-President can work with the State/Provincial Vice-President to provide invaluable advice and counsel, to make CPLG promotional materials available, and even to suggest funding sources such as CPLG grants. The Regional Vice-President can also work through CPLG to generate letters of support for threatened programs.

 

ANNUAL REPORT

In early January the Regional Vice-Presidents will be contacted by the Chair of CPL and asked to begin gathering material for the submission of their annual regional reports, due to the CPLG Chair (with copies of relevant portions to the Chairs of the Membership Committee and the Steering Committee on Scholarships and Awards) by February 15th. Each regional report is made up of summaries of information compiled and submitted by the State/Provincial Vice-Presidents in that region, including information on membership and scholarship activities. Comments by the Regional Vice-President as to what they perceive to be the needs of the region as a whole also belong in this annual report.

The ten regional reports form the basis of the annual CPLG report to the Executive Committee of CAMWS and other members at the CAMWS annual meeting. Copies of the regional reports are kept on file by the Chair of CPLG and are posted on the CPLG website. Copies of the regional report should also be forwarded to the Chairs of the Strategic Planning and the Steering Committee on Scholarships and Awards at the same time. Guidelines for writing a regional report are provided in the CPLG Handbook.

 

OTHER RESPONSIBILITIES

The Regional Vice-President directs the activities of the State/Provincial Vice-Presidents as listed in CPLG Handbook. While the State/Provincial Vice-Presidents are responsible for completing day-to-day duties, the Regional Vice-President should serve as a resource and local contact and provide encouragement and (occasionally) a little gentle pressure in the completion of those duties. Throughout the year the Regional Vice-Presidents distribute to their State/Provincial Vice-Presidents materials that have been forwarded from the Secretary- Treasurer of CAMWS, the Chair of CPLG, the Chair of the Strategic Planning Committee, and/or the Chair of the Steering Committee on Scholarships and Awards.

 

MEMBERSHIP DUTIES

Overseen by the Chair of The Strategic Planning Committee.

 

RECRUITMENT

Regional Vice-Presidents should assist in any way possible State/Provincial Vice-Presidents in their responsibilities for recruiting membership to CAMWS in their states or provinces. This includes soliciting new members and urging lapsed members 'back into the fold.' Each autumn and again early in the new year, the Secretary-Treasurer and/or Chair of the Strategic Planning Committee of CAMWS sends updated membership lists to each Regional Vice-President and to each State/Provincial Vice-President. The State/Provincial Vice-Presidents use these lists to check on membership in their individual states or provinces. The Regional Vice-Presidents do the same for the entire region. This may be done through mailings, phone calls, e-mail, notices and forms in state/provincial Classical newsletter, or appearances at conventions.

 

MATERIALS

CAMWS brochures and membership forms are available at  Promotional Flyers for CAMWS VPs or from the office of the Secretary Treasurer. Additional promotion materials are found at https://camws.org/cplg/index.php. Regional Vice-Presidents should encourage state/provinical vice presidents to distribute these materials in print or electronically throughout their geographic areas, especially at professional meetings, or should do so themselves.

 

ANNUAL REPORTS

State/Provincial Vice-Presidents are to include in the information submitted to the Regional Vice-President for the annual regional report any activities undertaken toward the promotion of membership for CAMWS. Creative or innovative methods used that could benefit other State or Regional Vice-Presidents should be noted in the regional report and submitted separately to the Chair of theStrategic Planning Committee.

 

SCHOLARSHIP / AWARDS DUTIES
Overseen by the Chair of the Steering Committee on Scholarships and Awards

 

GENERAL STATEMENT

Regional Vice-Presidents are responsible for promoting CAMWS scholarships, prizes, and awards. Information on all of these are distributed annually in the late summer or early fall by the various committees in charge of each or by the CAMWS Headquarters Office. Information can also be obtained through the CAMWS Newsletter or the CAMWS Web Site (camws.org/awards/index.html). In particular, the State/Provincial Vice-President should work with local Classical organizations in identifying nominees for the CAMWS Teaching Awards and the Special Service Award.

 

CURSUS ANNI FOR REGIONAL VICE - PRESIDENTS

 

JULY

Evaluate the performance of the State/Provincial Vice-Presidents from the preceding year. Work with the President of CAMWS to appoint new Vice-Presidents where needed.

 

AUGUST - SEPTEMBER
Write to the State/Provincial Vice-Presidents, welcoming them back. Reinforce the goals of CPLG and remind them of the availability of CPLG funds. Encourage them also to promote the CAMWS Latin Translation Contest. (The deadline is posted on https://camws.org/awards/school.php.).

 

OCTOBER - NOVEMBER
Remind State/Provincial Vice-Presidents to promote the Grant, Semple, and Benario Awards for study abroad. Encourage them to attend their state Classical conferences and to distribute CAMWS membership brochures there. Get from the State/Provincial Vice-Presidents a progress report on how the year's special regional goal for CPLG is being achieved. Telephone those State/Provincial Vice-Presidents in your region who have not yet been in touch with you this year!

 

DECEMBER - JANUARY
Write to your State/Provincial Vice-Presidents and request information from their state for inclusion in your regional report. Remind them to include activities for what CPLG funding was given, membership and scholarship activities, and the general state of Classics in their locale. Set an early deadline for receipt of this material to ensure that your final report reaches the Chair of CPLG by February 15. In this communication also inquire if they have contacted all of those CAMWS members who have not paid their dues for the year.

 

FEBRUARY
Telephone State/Provincial Vice-Presidents who are late in submitting information to you for the regional report. Submit your regional report to the Chair of CPL by February 15. Along with your report to CPL, include a nominee (if any) for 'Outstanding State/Provincial Vice-President.' Submit separate reports regarding membership activities and scholarship activities in your region to the Chair of the Membership Committee and the Chair of the Steering Committee on Scholarships and Awards by February 15.

 

MARCH
Make a final push for CPL projects to be funded during the current fiscal year. Begin thinking about possible projects for next year. Submit your letter of resignation to the Secretary- Treasurer, if you do not plan to continue in your post. Your appointment is for a three-year period and is renewable upon the decision of the CAMWS President.

 

APRIL
Attend the CAMWS annual meeting, the Regional Vice-Presidents' Meeting and the joint meeting for Regional and State/Provincial Vice-Presidents. Arrange a special meeting with the Vice-Presidents in your region.

 

MAY
Work with your State/Provincial Vice-Presidents and prepare a list of goals and activities for your region for next year. Submit suggestions to the Chairs of CPL, the Membership Committee and the Steering Committee on Scholarships and Awards.

 

 

 

RESOLUTIONS COMMITTEE CHAIR

The chair of the CAMWS Resolutions Committee is appointed by the CAMWS President from among committee members to lead the committee in writing a speech of thanks for presentation at the annual business meeting of the CAMWS Annual Conference.

 

Resolutions Committee Charter: https://camws.org/res-com-charter

 

Duties of the Resolution Committee Chair:

 

Prior to Annual Meeting:

In the week prior to the meeting, the chair should obtain contact information (cell phone numbers) from committee members who are attending the annual meeting.

The chair will request a list of confirmed attendees from the Secretary-Treasurer in the month ahead of the annual meeting.

If the chair is unable to attend the annual meeting, the chair or the President will appoint a chair pro tempore to oversee the duties of the committee during the annual meeting.

 

Thursday:

The Chair meets with attending members of the committee at the Committees lunch.

 

Friday:

During the Friday evening festivities, the Chair should gather the committee in order to write the annual resolutions for presentation the following day.

 

Saturday:

Present annual resolutions at the CAMWS annual business meeting; this speech of thanks should acknowledge the hosts, sponsors, organizers, and attendees, etc., in a longstanding tradition of humour and good fun. 

 

Post-Conference:

The chair, in consultation with the committee, will write a Resolutions Committee Report, based on the speech presented at the annual business meeting. Examples from recent years may be found here: https://camws.org/organization/committees/resolutions.php.

 

Here is a version of the chair's responsiblities written in the style of a Report by the Resolutions Committee:

 

RESPONSIBILITIES OF THE CAMWS RESOLUTIONS COMMITTEE CHAIR

 

WHEREAS the Secretary-Treasurer of CAMWS has requested a roadmap for the Chairs for all committees (seeing that, representing 32 U.S. states and 3 Canadian provinces, our paths to the Ἐγνατία Ὁδός do not run straight, but rather a mile high and crossing three times at the parallel streets of King and Weber, not to mention that left turn we should have toik at Albukoykee),

 

BE IT RESOLVED THAT the current Chair of the Resolutions Committee will provide a summary of our timeline and obligations.

 

The Chair leads the Orphics of CAMWS, who seek out all the best parts of the gathering to thank and charm attendees with beguiling tongues and wicked puns. If the Chair cannot attend the conference, the Chair or the CAMWS Secretary-Treasurer appoints a Chair pro tempore (hereafter, the Chair-ness, or Chair/-ness if one or the other). About a month before our conference, the Chair/-ness receives a Little List of confirmed committee attendees from the Secretary-Treasurer or the Administrative Assistant and confirms their confirmation. Likewise, the Chair/-ness ensures that any newcomers have the Committee Charter, whose relevant portions the should follow, lest the Chair reveal, despite having a Little List, an ignorance of the crimes of Elagabalus and the square of the hypoten- potenuse. The chair also contacts non-attendees, as they may have something to contribute, especially in finding errata et corrigenda after the event (vide infra).

 

Since our committee works only during the conference and usually at odd hours, during the week before it begins, the chair obtains or otherwise excavates the cell phone numbers of members. First corralling the gang with a sortie at the committee lunch and with a reminder to collect relevant prodigia, the Chair/-ness gathers the committee sub rosa  on Friday night during the nunc est bibendum, resolved, if need be, to compose a paraclausithyron outside locked tricilinia or cauponae, the locations of which (especially if open) the Chair/-ness should know in advance. The Chair/-ness insures that neither snow, nor rain, nor heat, nor gloom of night will prevent the Committees from writing its thank-you letter for our Chair/-ness to read at the annual ἐκκλησία (a.k.a., business meeting) for its consideration and approval.

 

BE IT RESOLVED that the Chair/-ness ensures that the committee will have acknowledged, down to the exiguus mus,  contributions including but not limited to how each meeting of CAMWS has hosts, sponsors, and shopkeepers who vie with Baucis and Philemon for xenia, the most and spiciest panels and papers (way off the Scoville chart: the Chair/-ness will have the numbers), illustrious recipients of ovationes and awards, the best and most organized local organizing committee and students, the finest conference and university facilities (no unctae popinae for us), a book display worthy of the Library of Alexandria (and with coffee, too!), κτλ.

 

Immediately after the conference, the Chair/-ness will offer gratitude to the Resolutions Committee, not without a reminder to all committee members to have better eyes than head scribes in a scriptorium for errata, corrigenda, et quoque omissiones in our draft report, so that the Chair/-ness can and may insure, in consultation with the Secretary-Treasurer of CAMWS (who in turn will have provided the Chair/-ness a final count of attendees), a flawless paean of thanksgiving for the permanent records of CAMWS, served with a liquamen of mixed metaphors.

 

Scriptum Waterloo a Kristin Lord in caupona “Stellati Cervi” in bibliopolio “Capita” iuxta quadrivium cardinum Regis et Weberi, a.d. VI ID APR, McClure consule. 

 

 

 

Subcommittee On The CAMWS Latin Translation Exam Chair


There are two Co-Chairs of the Subcommittee on the CAMWS Latin Translation Exam  (Charter: https://camws.org/school-com-charter)) share the responsibility for managing the CAMWS Latin Translation Contest. for both high school and college/university students. One chair is a high school teacher. The other a college/university professor. The Chairs are appointed by the President, typically for a three year term which can be renewed once.

 

The chairs are ex-officio members of the CAMWS Steering Committee on Awards and Scholarship (Charter: https://camws.org/steer-com-charter).

The chair(s) of this committee also serve ex-officio as members of the CAMWS Steering Committee on Awards and Scholarships.

 

Schedule of Duties for CAMWS Latin Translation Contest Chairs

Late July / Early August

  • Co-Chairs establish contact with the committee.
  • -Chairs ask each committee member to submit potential passages. (There may be a sufficient number of “leftover” submissions from previous years, in which case the contribution of additional passages by committee members may be considered an optional activity.)

Mid-August / Late August

  • Co-Chairs send out the “ballot” of proposed passages to the committee. Committee members should consider the submissions and vote accordingly, ranking their top three choices for both Intermediate and Advanced. Five points will be awarded for a 1st place vote, three points for a 2nd place vote, and one point for a 3rd place vote.

Early September / Mid-September

  • Co-Chairs tally the votes and announce the results to the committee.
  • Co-Chairs begin editing and annotating the passages (vocabulary glosses, macrons, etc.).

Mid-October

  • Co-Chairs finish editing and annotating the passages and developing translation grading chunks. Committee members provide feedback.

Early November

Registration deadline for the exam.

  • Co-Chairs recruit volunteer graders from the participating teachers in the contest.
  • Co-Chairs finalize the passages and grading chunks for the contest. Committee members provide a final proofread.

Mid-November

  • Co-Chairs send out answer sheets and exam administration instructions to participating teachers / exam administrators. Exams are also sent, but not until just a couple of days before the testing window opens.

Late November / Early December

Exams are administered.

  • Participating teachers / exam administrators return the papers to the Co-Chairs.

Late December / Early January

  • Co-Chairs provide graders with detailed instructions.

Early January / Mid-January

  • Co-Chairs distribute exams for grading. Each grader should expect to receive about 50 papers (depending on the number of volunteers successfully recruited).

Late February / Early March

Graders submit their results to the Co-Chairs.

  • Co-Chairs compile the results to determine winners. Usually, the top 2-3% receive Cash Awards, the top 4-7% receive Book Awards, and the top 8-20% receive Certificates of Commendation.

Mid-March

  • Co-Chairs announce the results to the committee and to the CAMWS office.
  • Co-Chairs prepare a report for the CAMWS office and for the chair of the Steering Committee.
  • Co-Chairs announce the results to the participating teachers.

Late March

  • Co-Chairs submit a final version of the results (spelling errors in student names corrected, etc.) to the CAMWS office. List of winners is posted on the School Awards web[age.

Late March / Early April (Annual Meeting)

The Chair

  1. Attends lunch (typically midday Thursday) with members of the Subcommittee to review the year's work and make recommendatiions for the future
  2. Attends a meeting of the Steering Committee
  3. Attends the Business Meeting on Saturday morning and announces the winner(s) or delegates another member of the Subcommittee to do so
  4. Holds an informal roundtable discussion session at the CAMWS annual meeting or delegates another member of the Subcommittee to do so

Late April

CAMWS office sends out awards.

 

On January 22, 2020, at the request of the Subcommittee, the CAMWS Executive Committee voted to change the name of this Subcommittee from School Awards to CAMWS Latin Translation Exam.

 

 

 

CAMWS SECRETARY-TREASURER

As chief operating officer of CAMWS, the Secretary-Treasurer (ST) is responsible for all of its financial commitments and provides continuity in planning and policy.  In addition to travel expenses, s/he receives an annual stipend determined by the Executive Committee (EC).  CAMWS also compensates an administrative assistant and reimburses the host institution for postage, printing, telephone charges, supplies, and other routine operating expenses.  

The ST is also the Business Manager for The Classical Journal and TCL and is responsible for maintaining memberships and subscriptions, the mailing of journals and the payment of advertisements.

The ST must be a CAMWS member from an institution in CAMWS territory. CAMWS requires a commitment from that institution to provide office space and computer hardware.   

Course release is usually negotiated between the candidate and the institution.

The candidate should be tenured as a professor or associate professor in Classics or a closely related discipline, with skills in business management, the ability to manage computer databases, website management and familiarity with the operation and membership of CAMWS. Knowledge of Filemaker, Quickbooks and Drupal is helpful. S/he should provide evidence of long-term involvement in the association.  

The ST shall be recommended by the Executive Committee, each for a term normally of five years and renewable only once, subject to election by the membership at the next Annual Business Meeting.

The ST is an ex-officio member of the Executive Committee (Charter: https://camws.org/exec-com-charter) and of all standing committees except the Merit Committee

 

On-going Responsibilities of the Secretary-Treasurer

  • Pay bills
  • Check and record in QuickBooks all deposits made by the administrative assistant
  • Balance the accounts
  • Supervise EC deliberations via email, track voting and record results
  • Send out periodic reminders via Constant Contact re membership renewal, awards deadlines and annual meeting
  • Post news of interest to members on the website. Optional: Post a new featured CAMWS member on line at least once a month
  • Periodically write acknowledgements for donations to CAMWS
  • Maintain the necrology (with the help of the historian)
  • Find the next site for a CAMWS meeting. This should be done at least once a year. This entails getting an invitation from an institution in an appropriate city, identifying suitable hotels, getting approval from EC for a site visit, making the site visit, and then asking EC to approve the bid. Ideally CAMWS meeting sites should be contracted four to five years in advance.
  • Write three times per annum a message to members for the Newsletter
  • Maintain a paper and electronic archive of the organization

 

Schedule of Duties for the Secretary-Treasurer

 

July (the beginning of the fiscal year)

Update the officers, committee members and vice-presidents on the web

Update their forwarding emails at Esosoft.com

Post a CFP for the next meeting in consultation with the president. Post this on the web and send it along with a membership renewal reminder to everyone in the Constant Contact database.

Create a final membership report for the previous fiscal year. Send this to the Membership Committee and then to EC for approval by both.

Use Quickbooks to create an Income-Expenses report for the previous year. Send this to the Finance Committee and to EC for approval by both.

Create a proposed budget for the new fiscal year. Send it to Finance Committee and then to EC for approval

Send check to endowment manager for any lifetime memberships made in previous fiscal year.

Prepare end-of-fiscal year documents of upcoming audit, including the income-expense report, new budget, list of any individuals receiving honoraria or awards from CAMWS, etc.

Attend the American Classical League Summer Institute to represent CAMWS with a table

 

August

Make arrangements in early August with the President and Local Committee to make a Site visit in Sept

Process (i.e., making anonymous) panel and Workshop Proposals (which are usually due in late August) and sending them to the Program Committee for review and approval.

Work with chairs of awards subcommittees to confirm deadlines and make sure that the websites are up to date.

 

September

Inform the submitters of panel and workshop proposals of the Program Committee decisions. This should be done in time for individuals to submit individual abstracts if their proposal was rejected.

Visit the site of the next meeting with the president

Create a webpage for upcoming meeting and post abstracts of approved panels and workshops there.

Process Individual Abstract Proposals (which are usually do in late September) and sending them the Program Committee for review and approval

Ask SCS for complimentary booth at upcoming meeting

 

October

Ask President to choose a troschke for upcoming meeting. This item should be purchased by ST well in advance of the meeting.

Plan meeting menus with president

Prepare the on-line meeting registration form

 

November

Inform submitters of individual abstract proposals of the decisions of the Program Committee

Post individual abstracts on meeting page

Start to publicize the meeting registration.

 

December

Start work on the program

Send out honoraria checks to officers

 

January

Attend APA/AIA to represent CAMWS with a booth and to attend, with the president, the meeting of North American Classical organizations.

Send out advertising and exhibiting information for upcoming meeting. This will need significant follow-up and reminders.

 

February

Work closely with Local Committee and Hotel regarding details of meeting planning

Plan Consulares lunch with the help of the president

Invite committee members to Thursday lunch at meeting and VPs to Thursday dinner and track acceptances.

Prepare the Agenda for the Annual Business Meeting. (This entails contacting individuals who traditionally give oral reports to determine if they will give these reports themselves or designate others to do it.)

 

March

Finish program and send it to the printer.

Prepare an agenda for the EC meeting. (This entails contacting individuals who give reports to submit them in writing.)

Prepare the following reports for the meeting: membership, profit/loss, and endowment.

 

At the Annual Meeting

The annual meeting traditionally occurs in the period March 15-April 20 and is planned to avoid the dates of Easter and Passover. During this period, the attention of the ST is focused on planning and running the meeting.

Take minutes at the EC meeting on Wednesday and at the Business Meeting on Saturday

Oversee the smooth running of the meeting and trouble shoot

 

May/June

Prepare minutes of EC meeting and Business meeting for approval by EC.

Once Business Meeting minutes are approved, post them on the web for comment by members prior to approval by membership at next Business Meeting

Send two copies of latest volume of CJ to bindery. Upon return one copy is sent to the Missouri Archives. The second is kept in the CAMWS office.

In years when sufficient unbound copies of the Newsletter and TCL have accumulated, send two copies of each to bindery. Upon return, one copy of each is sent to the Missouri Archives and the second is kept in the CAMWS office.

 

In years when a CAMWS-SS meeting is occurring the CAMWS ST, working with the CAMWS-SS ST, posts a call for papers (as early as February), oversees the on-line submission of abstracts, and confirms membership of submitters. All other aspects of planning for this meeting are in the hands of the CAMWS-SS ST. The CAMWS ST usually attends the meeting as representative the parent organization.

 

 

 

CAMWS SUMMER TRAVEL AWARDS SUBCOMMITTEE CHAIR

The Chair of the Subcommittee on the CAMWS  Summer Travel Awards (Charter: https://camws.org/SGB-com-charter) oversees the evaluation of applications for Semple, Grant and Benario travel awards. The eligibility requirements, deadlines and criteria are found on the Semple, Grant and Benario webpage. The Chair is appointed by the President, typically for a three year term which can be renewed once.

 

The chair is also an ex-officio member of the CAMWS Steering Committee on Awards and Scholarship (Charter: https://camws.org/steer-com-charter).

 

Schedule of Duties for the CAMWS Summer Travel Awards Subcommittee Chair

 Mid-October

The Chair establishes email contact with the members of the subcommittee, reminds them of the Jan. 15 application deadline and requests that they reserve a block of time within the three weeks following, in order to make timely decisions about the awards.

 

Mid-November

The Chair forwards the promotional flyer with a short explanatory email to presidents of state teacher’s organizations and to Directors of Graduate Studies in eligible institutions.

 

January 1-15 (or earlier)

The Chair answers questions regarding the awards from potential applicants, which generally begin at this time, copying the Secretary-Treasurer on replies to avoid duplication of responses.

 

January 15:

Deadline for applications.

The Chair

  1. Confirms the eligibility of applicants and, in the case of the Benario, programs and budgets. (Airfare is excluded.)
  2. Contacts writers who have not submitted their letters and candidates with incomplete materials by this deadline to solicit missing materials. All materials are required by the time the award is made. The committee may not issue the award to an applicant whose file is incomplete.
  3. Compiles applications electronically in a shared storage space.
  4. Distributes application evaluation form to members of the Subcommittee (if one is being used)

January 15-31

The Chair solicits reasoned rankings from the committee and compiles the results in accordance with the committee Charter: by consensus, if possible, and by simple majority vote, if not. Committee members are expected to provide a rationale for their rankings and to rank all candidates. The committee must identify both winners and runners up.

 

Early February

The Chair informs winners that they have received an award and confirms that they intend to accept it. Upon confirmation, the Chair informs runners up and other applicants and submits names to the Secretary-Treasurer.

 

February 28

The chair submits to the chair of the Steering Committee and to the Secretary-Treasurer a one-two page report on the committee’s findings and recommendations for improving the process (previous reports can serve as a template).

 

March/April: CAMWS annual meeting
The chair

  1. Attends lunch (typically midday Thursday) with members of the Subcommittee to review the year's work and make recommendatiions for the future
  2. Attends a meeting of the Steering Committee
  3. Attends the Business Meeting on Saturday morning and announces the winner(s) or delegates another member of the Subcommittee to do so

On January 22, 2020, at the request of the Subcommittee, the CAMWS Executive Committee voted to change the name of this Subcommittee from Semple, Grant and Benario Awards to CAMWS Summer Travel Awards.

 

 

 

SOCIAL MEDIA DIRECTOR

The CAMWS Social Media Director is responsible for overseeing CAMWS’ Social Media Strategy across all internal brands and platforms. This role coordinates with the CAMWS Secretary-Treasurer, Editors of TCL, CJ, and CJ-Forum, and the Executive Committee at large to support CAMWS’ mission. The position involves ensuring our social broadcasting is fully integrated with all other efforts across CAMWS’ portfolio, as well as managing the Social Media budget.

Responsibilities:

  • Create the social media strategy, coordinating with stakeholders across CAMWS to ensure its effectiveness and ensure the adoption of relevant social media techniques into CAMWS’ culture and into all of CAMWS’ products and services.
  • Create and maintain an active presence on all platforms through regular posts and updates.
  • Manage any future budget allotted to social media advertising or the purchase of additional social media tools. 
  • Coordinate the planning of social media campaigns, ensuring customer acquisition and supporting monetization across CAMWS’ portfolio.
  • Source and manage relationships with social monitoring and platform partners to support and develop commercial opportunities. 
  • Act as the advocate of social media integration within CAMWS, influencing overall site and business strategies. 
  • Provide benchmarks and analyze data to inform company-wide decision-making. 
  • Monitor and comment on trends in social media trends and application, acting as CAMWS’ spokesperson within the Social Media industry.
  • Monitor the competition and be aware of market changes and developments.
  • Manage the Social Media Policy and ensure compliance by all CAMWS social media followers.
  • Give an annual report to the membership at the Business Meeting.

 

 

STATE/PROVINCIAL VICE PRESIDENT

 

CAMWS State/Provincial Vice-Presidents have four major areas of responsibility. First, as representatives of CAMWS in their state, they are responsible for handling its day-to-day business at the local level. Second, they work closely with their Regional Vice-President on CPL. Third, they actively and creatively promote membership in the organization. Fourth, they help to circulate information about and encourage applications for CAMWS awards. Each of these areas of responsibility is outlined below.

 

GENERAL DUTIES AS LOCAL REPRESENTATIVES OF CAMWS

Overseen by the Secretary-Treasurer, CPL chair, chair of the Membership Committee, and the President.

 

APPOINTMENT AND TERM OF OFFICE

State/Provincial Vice-Presidents are appointed by the CAMWS President. The normal term of office is three years and can be extended. State/Provincial Vice-Presidents who wish to step down before the end of their term are expected to give written notification to the Secretary- Treasurer well before the annual meeting in order to  ensure a smooth transition. State or provincial Classical organizations are encouraged to become involved in the recruitment of State/Provincial Vice-Presidents for CAMWS and to submit nominations to the Secretary- Treasurer of CAMWS for official appointment by the CAMWS President.

 

CAMWS ANNUAL MEETING

The State/Provincial Vice-President should make every effort to attend the CAMWS annual meeting and to participate in the joint Vice-Presidents' meeting, during which policies, goals, and strategies are discussed for the upcoming year. This is the best and most reasonable venue for State/Provincial Vice-Presidents to meet with CAMWS officers, other State/Provincial Vice- Presidents, and Regional Vice-Presidents and to gain new ideas and enthusiasm for the work ahead. Vice Presidents are expected to come to this meeting prepared to report briefly on their regions activities and to be ready to discuss strategies for advancing CAMWS and the discipline of classics.

 

OTHER DUTIES

State/Provincial Vice-Presidents may be called upon to assist with special projects of CAMWS and to promote the work of other standing committees. Each State/Provincial Vice-President is expected to maintain close contact and act as a liaison with his or her state or provincial Classical organization.

 

EXPENSES
Expenses such as postage related to the responsibilities of the State/Provincial Vice-President can be reimbursed through the CAMWS Secretary-Treasurer.

 

CPL DUTIES
Overseen by the Chair of CPL

 

GENERAL STATEMENT

State/Provincial Vice-Presidents are CPL's official representatives in their states and regions. As such, the State/Provincial Vice-Presidents are expected to encourage instructors of Latin in their areas to submit proposals for Caristia Grants and Bridge Initiative Grants to the CPL. They also gather information about the state of the Classics in their state or province and serve as vital resources in the creation of new Latin programs and the preservation of old ones. State/Provincial Vice-Presidents are responsible for promoting interest in all CAMWS scholarships, prizes, and awards.  See List of Promotional Flyers for CAMWS VPs.

 

CPL FUNDING REQUESTS

The State/Provincial Vice-Presidents act as the first step in screening the funding requests (Caristia Grant; Bridge Initiative Grant, CAMWS Travel Grant For High School Groups) submitted to the CPL. The State/Provincial Vice- Presidents are asked to reply promptly when contacted by the Chair of CPL in regard to a funding request. The funding procedure is posted at https://camws.org/cpl/funding/procedure.html.

 

PROMOTIONAL ACTIVITIES

As representatives of CPL, the State/Provincial Vice-Presidents encourage promotional activities in their states. Money is available from CPL to help fund these activities, and it is the State/Provincial Vice-President's responsibility to make this known to local schools and Classical organizations. A sample list of the types of activities that CPL has funded can be found at https://camws.org/previous_cpl_award. It should be remembered that CPL is always interested in new and innovative projects. Funding is generally available if the activity is aimed primarily at starting new Latin programs or publicizing existing ones. Publicity in local newspapers is especially sought; the aim should be to reach as many people as possible. It is the responsibility of the Vice-President to insure that there is at least one request for CPL funds from his or her state or province annually. State/Provincial Vice-Presidents should be aware of promotional materials available from CAMWS as well as from other organizations such as the American Classical League, National Junior Classical League, and National Committee for Latin and Greek. Vice-Presidents may find it helpful to distribute such materials to CAMWS members in their state or province.

 

PUBLICITY AND COMMUNICATION

The State/Provincial Vice-Presidents are responsible for making Latin teachers in their states or provinces aware of CPL's existence and for getting CPL materials into their hands. The most efficient way to do this is to set up an email list. Vice-Presidents also receive information each year on CAMWS awards, scholarships, and opportunities for funding. This material should be distributed through the appropriate channels (email and CAMWS state newsletter) to all Latin teachers in the area. Where no state-level CAMWS newsletter exists, the State/Provincial Vice- President should take special care to email local teachers at least 2-3 times per school year. Vice- Presidents should also make every attempt to attend annual meetings of state Classical organizations and to promote CAMWS at these events.

 

PROGRAM ADVOCACY

CAMWS State/Provincial Vice-Presidents should keep close track of the status of Latin programs in their individual states or provinces. When new programs are being considered, the Vice-Presidents are expected (and thus should be proactive and ready) to provide invaluable advice and counsel, make CPL promotional materials available, and even suggest funding sources such as CPL grants. The Vice-President should also work through CPL to generate letters of support for threatened programs.

 

LATIN TEACHER PLACEMENT

In states with no regular placement service, the CAMWS State/Provincial Vice-President is the de facto contact for job placement ad should take on this responsibility or communicate regularly with any other indiviudal in the state/province who may be acting in this capacity. In most cases all that is necessary is the referral of the inquiry to the ACL Teacher Placement Service. This aspect of the job should be undertaken soberly, with an awareness that not merely does the flourishing and legacy of classical learning depend on this undertaking but also does the very survival of our discipline.

 

ANNUAL REPORT

Each year, State/Provincial Vice-Presidents are contacted by their Regional Vice-President and reminded to submit a full report on activities that have occurred in their states or provinces that year. Information on membership and scholarship activities should be included in this report. This material, in turn, is used by the Regional Vice-President in producing a regional annual report. These reports are submitted to the CPL Chair and become part of the CPL report to the Executive Committee of CAMWS and other members at the CAMWS annual meeting. The regional annual reports are made available to the public on the CPL website. For guidelines about writing an annual report, see the CPL Handbook.

 

MEMBERSHIP DUTIES
Overseen by the Chair of the Membership Committee

 

RECRUITMENT

State/Provincial Vice-Presidents are responsible for recruiting membership to CAMWS in their states or provinces. This includes soliciting new members and urging lapsed members back into the fold.  Each year, generally in the autumn and again early in the new year, the Secretary- Treasurer and/or Chair of the Membership Committee of CAMWS sends updated membership lists to each State/Provincial Vice-President. The Vice-Presidents then use these lists to check on membership in their individual states or provinces. This may be done through direct mailing, telephone calls, notices and membership forms in the state Classical newsletter, or appearances at the annual meeting of the state Classical association.

 

MATERIALS

CAMWS brochures and membership forms and other promotional materials are available on the CPL website at https://camws.org/promotionalflyers. 

 

SCHOLARSHIP / AWARDS DUTIES
Overseen by the Chair of the Steering Committee On Scholarships and Awards

 

SUMMARY

The State/Provincial Vice-President is, above all else, the presence of CAMWS in each state or province. The demands of the office on the time of the person holding the position are not as great as they may seem. Much of the State/Provincial Vice-President's work consists of answering letters of inquiry, telephoning, e-mailing, and submitting requests for money from CPL. These activities do not entail more than a few hours each month. Moreover, the State/Provincial Vice-President frequently represents someone whom everyone in the state or province can approach for information, referral, or help. Above all, the State/Provincial Vice-President must be an active presence, working hard to further the cause of Latin in all of our schools from the lowest grades through college / university.

 

CURSUS ANNI FOR STATE/PROVINCIAL VICE-PRESIDENTS

SEPTEMBER
Obtain from the state/provincial Classical organization or from the state/provincial JCL a mailing list of all teachers in the state or province.
Distribute mailing to all teachers in the state describing the goals of CPL, the availability of CPL funds, and including CAMWS membership information.
Promote the CAMWS School Awards Program (Latin Translation Contest).

 

OCTOBER
Prepare a column or article for your state/provincial Classical newsletter on CPL activities, focusing on local CPL-sponsored events (if there are any). Promote CAMWS membership and the various CAMWS Awards and Scholarships. 

 

SEPTEMBER - NOVEMBER
Attend state/provincial Classical and foreign language conferences when they are scheduled in the fall. Distribute CAMWS brochures, CPL promotional materials, and describe the benefits of CAMWS membership.

 

DECEMBER
Contact former members of CAMWS who have not yet paid their dues for the current year. (List available from the Secretary-Treasurer.)

 

JANUARY - FEBRUARY
Compile information from your state/province to submit to your Regional Vice-President for inclusion in the regional report. Include activities for which CPL funding was given, membership and scholarship activities, and the general state of Classics in your locale. Submit your information by the deadline requested by your Regional Vice-President. With the help of the state/provincial Classical organization identify nominees for the CAMWS Teaching Awards, and the CAMWS Special Service Award.

 

FEBRUARY
Prepare a column or article for the state Classical newsletter on CPL activities, focusing on local CPL-sponsored events (in there are any).

Promote CAMWS membership and the CAMWS Manson A. Stewart Teacher Training and Travel Awards as well as the many other CAMWS Awards and Scholarships.

Work with the local Classical organization to insure that your state/province has at least one nomination for a CPL award for the best promotional activity. (The deadline is typically February 28).

 

MARCH
Make a final push for CPL projects to be funded during the current fiscal year. Begin thinking about possible projects for next year. Your appointment is for a three-year period and is renewable upon the decision of the CAMWS President. If you do not plan to continue in your post, submit your letter of resignation to the Secretary- Treasurer.

 

APRIL
Attend the joint meeting for Regional and State/Provincial Vice-Presidents at the CAMWS annual meeting.

 

MAY
Work with the Regional Vice-President to prepare a list of goals and activities for next year.
Submit suggestions to the Chairs of CPL, the Membership Committee and the Steering Committee on Scholarships and Awards. 

 

 

 

STEERING COMMITTEE CHAIR

 

The Chair of the Steering Committee on Awards and Scholarships (Charter: https://camws.org/steer-com-charter) oversees all the CAMWS subcommittees on awards and scholarships and chairs the Steering Committee consisting of all the chairs of these subcommittees. The Chair also serves ex officio as a member of the CAMWS Executive Committee (Charter: https://camws.org/exec-com-charter) Most of the business of the Executive Committee (EC) is conducted on line and all members are expected to participate fully in electronic conversations about issues and to cast votes promptly. The Executive Committee also traditionally meets on the Wednesday preceding the annual meeting.

 

Upon appointment, the Chair should

  1. Read the Steering Committee Charter: https://camws.org/steer-com-charter   
  2. Become familiar with the 8 subcommittees and their jurisdictions
  3. After the new president has nominated the new subcommittee chairs get in touch with the chairs via steeringcommittee@camws.org
  4. Promptly communicate with the subcommittee chairs when the E.C. asks for an opinion or a vote that concerns the Steering Committee

Schedule of Duties for the Steering Committee Chair:

NOVEMBER-DECEMBER

Solicit names for the Special Service Award by

  1. Communicating with the Local Committee for the annual meeting and encourage them to submit names for the Special Award
  2. Consulting with the Secretary-Treasurer of CAMWS and members of the Steering Committee.

JANUARY

  1. Communicate with the subcommittee chairs setting the deadline for their annual reports and asking them to share the names of the awards winners before they are published (this has the purpose of avoiding giving multiple awards to the same person)

FEBRUARY

  1. Send the name(s) of the Special Award nominees to all the chairs and ask for their approval. (NB There is no limit to the number of awardees.)
  2. Ask the people who nominated the person(s) for the special award to write a citation for the nominee.
  3. Remind the chairs about the deadline of their report and offer assistance. Ask the subcommittee chairs if they will attend the CAMWS meeting. If they will not be at the meeting, ask them to designate a committee member to deliver the report at the business meeting on Saturday morning.

MARCH

  1. Collect all reports and prepare a comprehensive document
  2. Gather the information that has been reported and create a summary to share with the EC. Include a summary of activities and recommendations

At the Annual Meeting 

  1. Attend the EC committee meeting, traditionally on Wed. p.m. and present the recommendations
  2. Attend the CAMWS committee luncheon. Meet with the members of the 8 subcommittee that attend. Guide the discussion around the recommendation. Ask for issues or problems that have surfaced.
  3. Reserve a table(s) at the Friday Banquet for any Special Award recipients who are able to attend (and their guests)
  4. Make an oral report to the membership at the annual Business Meeting and fill in for the subcommittees that do not have representatives

SUMMER

  1. Pay membership dues promptly and keep an eye on the website to see that the changes suggested are recorded.

 

Always refer to the Secretary-Treasurer for questions and advice.

 

 

 

MANSON A STEWART TEACHER TRAINING AND TRAVEL AWARDS SUBCOMMITTEE CHAIR

The Chair of the Subcommittee on the Manson A. Stewart Teacher Training and Travel Awards (Charter: https://camws.org/stew-teach-com-charter) coordinates, with the aid of all committee members, the advertisement, deliberation, and report of applications for four different awards: (1) Stewart Teacher Training Awards which offer financial assistance to those who wish to obtain certification to teach Latin at the primary through the secondary level; (2) Stewart Travel Awards which are designed primarily to assist K-12 teachers with cash awards to offset the costs of attending CAMWS meetings, though graduate students, contingent faculty, and undergraduates preparing for a teaching career are also eligible for these awards; (3) The James Ruebel Undergraduate Travel Awards which offer assistance for current undergraduate students travelling to participate in the CAMWS conference; and (4) CAMWS New Teacher Awards which offer financial assistance in paying off student loan debt for new Latin teachers (up to $1000.00), or which offer start-up funds for new teachers for purchasing teaching supplies (up to $500.00). 

The chair is also an ex-officio member of the CAMWS Steering Committee on Awards and Scholarship (Charter: https://camws.org/steer-com-charter).

December/January: ascertain committee budget

 

January: applications for all awards are due by January 30

  • subcommittee chair receives applications (materials sent to stewartteacher@camws.org)
  • subcommittee chair sends list of applicants to Secretary-Treasurer (stcamws@camws.org) and the CAMWS administrative assistant (assistant@camws.org) in order to (1) confirm the complete list of applicants; (2) confirm that all applicants have paid their CAMWS membership
  • subcommittee chair prepares application materials to send to subcommittee members
  • application materials should include applicant’s name, school affiliation, contact information, CV (or link to CV uploaded to CAMWS website), personal statement, and budget
  • in preparing materials, it is helpful if subcommittee chair makes the materials as easy to read and as accessible as possible
  • in preparing materials, it is helpful if subcommittee chair also prepare recommendations of how to allocate award funds in order to help facilitate discussion among committee members

 

February: solicitation of subcommittee members to judge applications

  • subcommittee chair emails subcommittee (stewartteachercommittee@camws.org) and sends (1) application materials; (2) chair’s recommendations along with instructions for evaluating application materials (please see sample email instruction appended to the end of this document).
  • chair should give subcommittee members clear timeline in which to complete their work and ask committee members to respond to the entire group
  • subcommittee chair responds and interacts with committee via email about applicants
  • subcommittee chair tallies committee members’ votes and writes report
  • report is due to the Chair of the Steering Committee on Awards and Scholarships (steering@camws.org) and Secretary-Treasurer (stcamws@camws.org) no later than March 1st.

 

March: contact awardees

  • subcommittee chair contacts all applicants via email to alert them whether they won an award or not
  • subcommittee chair reminds winners of Stewart Travel Awards that they are expected to be present at the Saturday morning business meeting at the conference to pick up their award check
  • subcommittee chair reminds winners of James Ruebel Undergraduate Travel Awards that they are expected to be present at the Saturday morning business meeting at the conference 

March/April: participation in the CAMWS conference

The Chair

  • Attends lunch (typically midday Thursday) with members of the Sub-Committee to review the year's work and make recommendatiions for the future
  • Attends a meeting of the Steering Committee on Awards and Scholarships
  • Attends the Business Meeting on Saturday morning and announces the winner(s) or delegates another member of the Sub-Committe to do so

 

May/June: review committee charter, update charter (if necessary), etc.

 

August/September: for CAMWS-Southern Section year (CAMWS-SS meets every other year)

  • if a year with CAMWS-SS meeting, applications for Travel Awards are due September 1st (for meeting in mid-October). Only Stewart Travel awards are available for CAMWS-SS
  • subcommittee chair should be in contact with CAMWS Secretary-Treasurer (stcamws@camws.org) to determine the budget for travel awards for CAMWS-SS (funds will be taken from entire yearly budget, which means fewer funds will be available for awards to annual CAMWS meeting)
  • subcommittee chair receives applications (materials sent to stewartteacher@camws.org)
  • subcommittee chair prepares application materials to send to subcommittee members
  • application materials should include applicant’s name, school affiliation, contact information, CV (or link to CV uploaded to CAMWS website), personal statement, and budget
  • in preparing materials, it is helpful if subcommittee chair makes the materials as easy to access and read as possible
  • in preparing materials, it is helpful if subcommittee chair also prepare recommendations of how to allocate award monies in order to help facilitate discussion among committee members
  • send list of applicants to Secretary-Treasurer (stcamws@camws.org) and the CAMWS Administrative Assistant (assistant@camws.org) in order to (1) confirm the complete list of applicants; (2) confirm that all applicants have paid their CAMWS membership
  • subcommittee chair emails the subcommittee (stewartteachercommittee@camws.org) and sends (1) application materials; (2) chair’s recommendations along with instructions for evaluating application materials (please see sample email instruction appended to the end of this document).
  • chair should give subcommittee members clear timeline in which to complete their work and ask committee members to respond to the entire group
  • subcommittee chair responds and interacts with committee via email about applicants
  • subcommittee chair tallies committee members’ votes and sends report to  the Secretary-Treasurer (stcamws@camws.org) and the chair of the Steering Committee on Awards and Scholasrhips (steering@camws.org). This report is also (to be included in yearly report to the chair of the Steering Committee on Awards and Scholasrhips (steering@camws.org) due March 1st
  • contact the chair of the Steering Committee on Awards and Scholasrhips (steering@camws.org)and CAMWS Secretary-Treasurer (stcamws@camws.org) with report of award winners
  • subcommittee chair contacts all applicants via email to alert them whether they won an award or not
  • subcommittee chair reminds winners of tewart Travel Awards that they are expected to be present at the Saturday morning business meeting at the conference to pick up their award check.

 

October: CAMWS-SS meeting

  • subcommittee chair attends CAMWS-SS meeting  and reads report and award winners and assists in handing out award checks at the Business meeting on Saturday morning.
  • if subcommittee chair CANNOT attend the meeting, the chair should contact the committee to find a proxy who will be at the meeting and can present the awards at the business meeting, or contact the Secretary Treasurer to help find a proxy.

 

Addendum: sample email instructions for Stewart TT&T subcommittee members:

Dear Stewart Travel Award committee members,

 

I hope this message finds you all well. I’m writing to ask you to review and rank the applications for the Stewart Teacher Training and Travel awards for the CAMWS meeting this *** in ***.

 

This year we will be considering not only applicants for Manson A. Stewart Teacher Training and Travel awards, but also applications for the James Ruebel Undergraduate Travel award.

 

This year we have $5600 budgeted to pay for the CAMWS meeting in ***.

 

As you go through the applications, I would like to ask you to rank the candidates by merit and need. Here is the description of the award from the CAMWS website to help guide your rankings:

 

“Travel Awards: Designed primarily to assist K-12 teachers with cash awards to offset the costs of attending CAMWS meetings, including the cost of a substitute teacher. Graduate students, contingent faculty and undergraduates preparing for a teaching career are also eligible for these awards, which are not intended to cover all costs of the travel. The size of the award varies according to the actual cost the travel will entail, the size of the committee's budget, and the number of applications. Awards for travel to annual meetings have ranged from $300 to $700; for travel to the Southern Section meeting, somewhat less.”  

 

In addition, as per the committee’s charter, here are our guidelines for ranking candidates:

 

“1) the award is designed to support the teaching of Latin, primarily at the secondary level, but current and future teachers of all levels are eligible to apply;

2) the award is both merit- and need-based, and the committee will consider both factors in making its decisions; 

3) the committee will give priority to candidates who have not recently received previous Manson A. Stewart awards.” 

 

I am attaching here the list of applicants and their statements (with links to their CVs you can copy and paste to your internet browser—if you have any trouble opening an applicant’s CV, I can email a copy to you). I would like to ask you to send me your rankings within two weeks, but no later than Feb. 19th. I will submit our subcommittee’s report shortly after the 19th to CAMWS Secretary-Treasurer and the chair of the Steering Committee and will only be able to take into account the comments I receive from you before then. Please let me know if you will be unable to respond within that time.

 

I am also attaching a copy of my rankings and suggested award amounts (totaling $5600.00) in case that will help as you look over the applications. One big issue to keep in mind: we can offer larger awards (particularly for travel), but — obviously — that means we can offer fewer awards. Please let me know if you would prefer to offer more substantial awards or more awards for somewhat less money. 

 

Many thanks in advance for your efforts! 

 

 

 

CHAIR OF THE SUB-COMMITTEE ON PUBLICATIONS

The CAMWS President serves as the Chair of the Subcommittee on Publications (Charter: https://camws.org/pub-com-charter). The Chair shall call meetings as necessary, either virtually or in person, to discuss relevant issues as they arise, to assess periodically trends in the publication of academic journals and newsletters and to make recommendations to the Executive Committee about the publication, delivery, accessibility, and finances of the Association publications.

 

 

 

TEACHING AWARDS SUBCOMMITTEE CHAIR

The Chair of the Teaching Awards Sub Committee (Charter: : https://camws.org/teach-com-charter ) oversees the evaluation of applications for two different awards:

(1) Kraft Award for Excellence in Secondary School Teaching recognizes outstanding teachers of Latin in public or private schools (middle schools included), and

(2) The CAMWS Award for Excellence in College Teaching recognizes outstanding teachers of the Classics in college or university. Information on the Nomination and Application process is found here: https://camws.org/awards/teacher.php. 

 

The Chair is appointed by the President, typically for a three year term which can be renewed once.

 

The chair is an ex-officio member of the CAMWS Steering Committee on Awards and Scholarship (Charter: https://camws.org/steer-com-charter).

 

Schedule of Duties for Teaching Awards Subcommittee Chair

 

August or September:          

The Chair

  1. Confirms with President and Secretary-Treasurer the names of the current members of the subcommittee.
  2. Contacts each committee member to confirm every member’s willingness to participate.
  3. Checks the CAMWS website (see above) to make sure that the names of committee members are listed correctly.
  4. Makes sure that all members agree that the published guidelines by which portfolios will be assessed are appropriate. If the Committee develops new guidelines, contact the Secretary-Treasurer to have them published immediately.
  5. Discusses with the Secretary-Treasurer when the deadline for submitting applications should be, in relationship to the date of the Meeting, and make sure that date is published on the website. The Committee needs time to deliberate and make a decision, and the awardees need time to plan their travel. Note that CAMWS has funds to support travel and hotel costs for Kraft winner; discuss the details with the Secretary-Treasurer.

September, October:

The Chair

  1. Confirm with the CAMWS office that the “hold-over” nominees are still CAMWS members; when you contact those who are not, remind them to renew their memberships.
  2. Contacts all “hold-over” nominees and offers them the opportunity to update their portfolios. Makes sure they realize that each item they add requires them to choose an item to delete—the portfolios may not contain more than the number of letters and documents specified on the website (above).
  3. Makes sure that the CAMWS Newsletter reminds members to submit nominatioEns by the date decided
  4. Emails state VPs as well about the awards.
  5. Sets up a way to keep track of nominations and supporting materials. The practice of using a Google folder has worked well. Insure that all members of the committee have access to the files.

November

Nominations are due.

 

December 

Applications are due.

 

After the deadline for applicaitons (late December-early January_

The chair

  1. Reminds members of the time by which the committee needs to make its decisions and of the criteria the committee has decided to use for those recommendations. Recent
  2.  asks committee members to rank the candidates in order, and then tallies their rankings. various reports. Using those rankings, the committee discusses the candidates to make a decision. A second round of rankings among the highest scorers may be needed.  

February

Committee decisions are made.

The Chair

  1. Immediately informs the Secretary-Treasurer and President (and includes the winners’ names, schools, and photos).
  2. Announces the results individually to the candidates who were not chosen and remind them of their own eligibility for one or two more years, or for none; do this before notifying the winners. It is important that the other nominees hear the decision from the committee and not from social media.
  3. Notify the winners and encourage the them to attend the CAMWS meeting; remind the Kraft winner of available support, based on earlier conversation with the Secretary-Treasurer. Make sure that the winners understand that the award is given at the Saturday Business Meeting.

March 15

The Chair submits a written committee report to the Chair of the Steering Committee and to the Secretary-Treasurer. 

 

At the CAMWS meeting
The Chair

  1. Attends lunch (typically midday Thursday) with members of the Sub-Committee to review the year's work and make recommendatiions for the future
  2. Attends a meeting of the Steering Committee
  3. Attends the Business Meeting on Saturday morning and announces the winner(s) or delegates another member of the Sub-Committe to do so

Immediately after the Annual Meeting

The chair

  1. Sends copies of the citations to the Secretary-Treasurer and to each winner.
  2. Prepares press releases for the winners

Model documents are available in this year’s google folder.

 

 

 

CAMWS UNDERGRADUATE AWARDS SUBCOMMITTEE CHAIR

 

The Chair of the CAMWS Undergraduate Awards Sub Committee Charter: https://camws.org/undergrad-com-charter) oversees the committee’s evaluation of both the Manson A. Stewart Undergraduate Awards and the Faculty-Undergraduate Collaborative Research Grants. The eligibility requirements, deadlines and criteria for each award are found on the webpages indicated. Note that subcommittee is free to establish internal criteria for ranking of candidates, provided such criteria do not conflict with the rules of the subcommittee charter.The Chair is appointed by the President, typically for a three year term which can be renewed once.

 

The chair is also an ex-officio member of the CAMWS Steering Committee on Awards and Scholarship (Charter: https://camws.org/steer-com-charter).

 

Duties for the Undergraduate Awards Subcommittee Chair

 

Correspond promptly to email inquiries about the award.

Correspond promptly to the Chair of the Steering Committee on Awards and Scholarships

Correspond promptly with the Secretary-Treasurer and co-ordinate as unexpected items arise through the year.

 

Schedule of Duties for the Undergraduate Awards Subcommittee Chair

 

Summer / August

The chair

  1. Ensures that subcommittee membership page and both award pages are up to date for the coming year on the CAMWS website.
  2. Works with the Secretary-Treasurer to update the associated web forms and auto-response emails on the website.
  3. Discusses with subcommittee what internal criteria, if any, will be applied for the year. Ensure that all members have a written copy should such criteria be agreed.
  4. Follows up with recipients of previous Faculty-Undergraduate Collaborative Research Grants, who are expected to submit a final report at the end of the project (no later than a semester after the receipt of the award). The report is to include statements by both student and faculty as well as a summary report about the money spent. Any funds remaining are to be returned to CAMWS after the final report is submitted.

October

The chair sends reminder email to membership about the Faculty-Undergraduate Collaborative Research grants. Both awards are regularly announced in the Fall Newsletter, but it usually comes out only 10-15 days before the normal submission deadline of November 15.

 

November

The chair

  1. Distributes submission portfolios to committee.
  2. Provides committee with clear deadline for return or rankings. Note: to date, the number of applications has matched the number of available awards. In this case, the committee’s task is merely that of gate-keeper not ranker. We affirm that the project is reasonable and worthy of the grant.

December

The chair

  1. Notifies the Secretary-Treasurer of results
  2. Notifies applicants of results.
  3. Has abstracts of the projects posted on the website (https://camws.org/previousresearchprojects)

January

Undergraduate nominations due on January 6th. The full application materials (student application with essay, transcript, two recommendation letters), on January 30th.

 

While waiting for complete application materials to arrive, the chair may find it useful to notify the subcommittee regarding the number of nominations received so that they can plan their time in February accordingly.

 

The chair

  1. Confirm to nominator and student when all materials have been received.Tra
  2. Transmits applications to other subcommittee members with clear indication of deadline for return, which must provide readers with sufficient time to evaluate but must also ensure that results are final at least one month prior to the Annual Meeting (either the last week of February or first week of March, in most years).

For purposes of the application, unofficial transcripts are acceptable. Should the student be selected as an award recipient, the CAMWS office will require an official transcript for verification if one is not already on file.

Note: because of the number and size of the files, the most effective way to do this will be through a shared cloud drive, e.g. Google Drive, Dropbox, Box. Many institutions have email rules that restrict attachments.

 

February:

Subcommittee members read and rank student applications. Chair consolidates and averages the rankings as they are returned. A spreadsheet is the best tool for this purpose.

 

Early March or earlier:

The chair

  1. Consolidates and averages remaining rankings. Submit list of top students to committee for discussion.
  2. Once the list is final, notifies the CAMWS office so that a award certificates can be prepared in time for the annual meeting.
  3. Prepares a formal report for the subcommittee’s activities for the year and submit to the Chairperson of the CAMWS Steering Committee on Awards and Scholarships.
  4. Notifies each applicant of outcome with cc: to nominating faculty.
  5. Updates CAMWS webpage with award recipients for the year.

Note: Typically six awards are made per annum if there are six qualified applicants. In cases of exceptional merit and sufficient financial stability, and with the approval of the Executive Committee, the subcommittee may make additional awards.

 

Annual Meeting:
The Chair

  1. Attends lunch (typically midday Thursday) with members of the Sub-Committee to review the year's work and make recommendatiions for the future
  2. Attends a meeting of the Steering Committee
  3. Attends the Business Meeting on Saturday morning and announces the winner(s) or delegates another member of the Sub-Committe to do so

April/May
The Chair

  1. Requests the official transcripts from the CAMWS office and compares them with the unofficial documents submitted with the applications and authorizes payments to the award recipients.

 

 

 

CAMWS WEB MANAGER

The CAMWS Web Manager is responsible for developing, managing and maintaining the primary websites associated with CAMWS. This individual has a strong user understanding and demonstrated expertise in Web content, usability, architecture, development and design.

Responsibilities:

  1.  Work collaboratively with CAMWS officers and IT support.
  2.  Partner with internal and external content managers, editors, designers, developers, and other CAMWS officers to ensure CAMWS sites meet both client and CAMWS needs, align with the brand strategy platform, and meet Web standards.
  3.  Market and present web/digital strategies to diverse audiences, manage multiple projects and maintain schedules and budgets.·

Skills:

  1. Excellent web/digital media project management and estimating experience.
  2. Fluent in development optimization techniques to deliver the best user experiences in the most technically efficient manner.
  3. RequiredL advanced knowledge of the following:·HTML, XHTML, CSS design, Macromedia suite: Dreamweaver MX 2004, Flash, ColdFusion, Contribute, ·Adobe suite: Photoshop, Illustrator, InDesign
  4. Preferred: knowledge of XML, AJAX, RSS, PHP, ASP, SQLserver, ActionScript, Flash rich internet applications
  5. Demonstrated ability to manage a Web team & process